Description
Position involves the procurement of goods and services Citywide, processing, record keeping, recording, analysis, and reporting of financial data within the City’s Finance Department. Deep understanding of the City’s procurement policies and procedures. Work is performed within the framework of established policies and procedures, under the direction of the Purchasing and Contracts Manager who provides direction, advice and reviews work in progress or upon completion. Performance also is evaluated through internal control systems which includes oversight by Finance management.Requirements
- Provides financial, clerical and administrative services to review work submitted to the Finance Department to ensure efficient, accurate and timely processing of purchasing and payment transactions.
- Reviews purchase requisitions; obtains quotes and develops requests for bids and proposals as required and appropriate.
- Determines method of procurement consistent with City policy, statutory codes and nature of specific request.
- Prepares specifications for smaller quotations and formal bids.
- Conducts and records solicitations meetings, bid openings, evaluation of vendor responses, and recommends awards for quotations, formal bids, and requests for proposals. Recommends cost-saving techniques.
- Keeps abreast of current market conditions, new products, trends, practices and product research in order to most economically and appropriately procure goods and services for the City.
- Acts as purchasing advisor to City departments; coordinates product tests and demonstrations.
- Coordinates expediting of orders to ensure timely receipt.
- Investigates complaints, delivery problems, and contract deviations and reports findings to the Purchasing and Contracts Manager. Receives, reviews, prepares and/or submits various records and reports including insurance forms, invoices, contracts, vendor lists, bid documents, purchase requisitions, requisition reports, quote sheets, spreadsheets and correspondence.
- Interacts and communicates with various groups and individuals such as Finance Department personnel, department heads and employees, other governmental agencies, sales and service representatives, professional peers and the public.
- Assists with training sessions for procurement card use, the City’s Financial Management /Requisition Management system operation, the City’s Procurement Policies and Procedures, and acquainting departments on proper purchasing procedures
- Analyzes financial transactions and prepares financial data, schedules, and reports in order to control and account for City funds and activities.
- Reviews P-Card activity/transactions for classification and compliance and provides training to staff on the P-Card program procedures as well as purchases and receipts.
- Reviews vendor contracts for optimal product quality and most competitive pricing available.
- Monitors contracts for compliance and renewals.
Application Process
Online:
City of North Lauderdale Employment Opportunities https://selfservice.nlauderdale.org/MSS/employmentopportunities/ Or City of North Lauderdale - Human Resources Department 701 SW 71PstP Avenue, North Lauderdale, FL 33068
Contact Info
Name: Human Resources Department
Phone: 954-724-7068
Email: hrdepartment@nlauderdale.org