Description
This is a full-time position with benefits. This position is responsible for converting requisitions to purchase orders, preparing requests-for-quotes, converting quotes to contracts, and performing related tasks. Major duties include but are not limited to:
1. Receives electronic requisitions from departments and reviews for accuracy and completeness; determines if soliciting quotes, statewide contract, or other mechanism is most appropriate for a given purchase.
2. Converts requisitions to purchase orders and places orders with selected vendors; adjusts or cancels purchase orders as needed.
3. Works with originating department to develop scope of work or scope of services; prepares pricing sheets.
4. Develops vendor lists.
5. Determines the appropriate terms and conditions to includes in requests-for-quotes; prepares document for releases.
6. Prepares notices and posts requests on the Georgia Procurement Registry and the Georgia Government Access Marketplace.
7. Schedules, conducts, or attends pre-quote conferences; conducts or assists with pre-bid conferences.
8. Prepares and issues addenda to requests-for-quotes.
9. Compiles quotes received and supports documents in recommending awards.
10. Follows-through with solicited vendors to determine reasons for no-quotes; compiles responses to improve solicitation processes.
11. Conducts market research to determine product availability, differences in products, prices, and other information to guide purchasing decisions.
12. Meets with staff and vendors to determine corrective actions for defective or unacceptable goods.
13. Develops or assists in the development of new contracts and renewal contracts.
14. Assists with surplus auctions.
15. Assists other staff as required.
16. Performs other related duties as assigned.
Requirements
MINIMUM QUALIFICATIONS:
• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
SPECIAL CERTIFICATIONS AND LICENSES:
• Possession of a valid State of Georgia driver's license (Class C) and a satisfactory Motor Vehicle Record (MVR) in compliance with County Safety and Loss Control Guidelines. Completion of the State of Georgia Department of Transportation Defensive Driving Course and/or Emergency Vehicle Operation Certification within twelve (12) months of employment.
Application Process
To apply for this position please go to https://fayettecountyga.gov/hum_res/index.htm.
Contact Info
Name: Mary Brown
Phone: 770-305-5111
Email: mabrown@fayettecountyga.gov
Closing Date: May 31, 2024