Procurement Officer

Description

Announcement Number PO-012024 Agency Division: Capital Projects Development Group, Maryland Stadium Authority Status: Full-time, Regular, Benefitted Location: Camden Yards Sports Complex, Baltimore City, Maryland. Hiring Range: $78,709-$85,000 (Procurement Officer I) and $81,095 - $94,000 (Procurement Officer II), depending upon qualifications. State salary rules may apply for promotions and transfers.

Closing Date: Open until filled NATURE OF WORK The MSA Procurement Officer I is the full performance level of professional work procuring professional services such as, but not limited to, architectural/engineering, construction management, and design-build services, moving and relocation services, and other needs, which must be obtained through the competitive procurement process, negotiated procurement process, and other procurement methods.

Knowledge and experience with the request for proposals method (RFP) is a must. Employees in this classification are responsible for providing procurement technical interpretation, instruction, guidance, and assistance according to the Maryland Stadium Authority’s Procurement Policies and Procedures, State Procurement laws and regulations, and other best procurement practices. Employees in this classification may supervise lower-level procurement, clerical, and support staff. Employees in this classification receive general supervision from a higher-level agency executive.

EXAMPLES OF WORK (The duties listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements or duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position). Assists with reviewing and determining the most appropriate procurement methods to use, such as negotiated awards, competitive sealed bidding, competitive sealed proposals, sole source or emergency in accordance with MSA procurement policies and procedures, State regulations, and generally accepted best procurement practices; Assists in the development of contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance for the procurement of all necessary services, supplies, maintenance and equipment; Conducts pre-proposal conferences, site visits, explains procurement requirements, establishes procurement procedures and schedules and participates in, and conducts offerors’ discussions and contract negotiations; Prepares minutes of pre-proposal conferences, addenda to Requests for Proposals (RFP) and Information for Bids (IFB) and answers written questions from potential offerors; Recommends proposals for awards; Prepares MSA Board documentation in anticipation of proposal award recommendation; Conducts debriefings; Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements and resolves issues with contractors regarding price, delivery, and terms; Researches materials and provides testimony regarding Board of Public Works items; Provides documentation and testimony in procurement protest disputes; Evaluates a consultant’s/contractor’s performance against terms and conditions of contracts and recommends corrective action such as the application of damages, withholding of payment or termination of contract; Confers with Attorney General’s Office regarding proposal submission issues, MBE irregularities, contract disputes, protests or appeals and Public Information Act requests; Manages the advertisement of procurement opportunities; Secures proposals and oversees the evaluation process and contract award; Assembles statistical and narrative data and prepares reports for use in evaluating procurement activity and performance measurement; Verifies Certificates of Insurance, Bonds or references for compliance with contract requirements; Verifies Minority Business Enterprise (MBE) participation; Implements new and revised fiscal policies, procedures and standards to capture complex procurement costs; May provide advice and guidance to paraprofessional support staff; Performs other duties and functions appropriate to the position as assigned and required.

KNOWLEDGE, SKILLS, AND ABILITIES (The following generally describes the knowledge, skills, and abilities that are required to enter the job or to be learned within a short period of time in order to successfully perform the assigned tasks). Knowledge of the theories, principles and practices of public procurement administration; Knowledge of government procurement laws, regulations and policies; Knowledge of contract and solicitation writing techniques; Skill in using computers and appropriate software to prepare solicitations and other procurement documents; Skill in reviewing procurement solicitations and contracts for compliance with MSA’s procurement policies and procedures, and applicable State laws and regulations; Skill in providing guidance and training to agency staff in generally accepted procurement best practices, procurement laws, regulations, policies and procedures; Ability to prepare accurate and complete contracting documents; Ability to conduct pre-proposal conferences and explain procurement regulations and procedures; Ability to work independently and complete assignments under strict guidelines; Ability to communicate effectively with all levels of officials and contractors both inside and outside the agency.

GENERAL REQUIREMENTS (Any combination of education and experience that would likely provide the knowledge, skills, and abilities is qualifying). Specific educational and experience requirements are set by the agency based on the essential job functions assigned to the position. Special Requirements; and recruitment and testing procedures are set by the agency.

Note: Using the KSAs and Preferred Qualifications as evaluation criteria, it is required that the MSA Executive Director or his/her designee pre-qualify any potential candidates prior to consideration for interview or placement in the classification.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions). Environment —Work may be performed in a standard office setting with periodic travel to worksite locations to perform assigned projects and tasks. The noise level of the work environment is usually low but may occasionally be loud due to alarms, equipment noise, etc. Employees may be required to work extended hours including evenings and weekends. Physical —Primary functions require sufficient physical ability and mobility to work in an office setting; to walk, stand, or sit for prolonged periods of time; to operate office equipment requiring repetitive hand movement and fine coordination including the use of computer keyboards; to operate a vehicle to travel to various locations; and to verbally communicate to exchange information. As an equal-opportunity employer, The Maryland Stadium Authority is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

Requirements

GENERAL REQUIREMENTS (Any combination of education and experience that would likely provide the knowledge, skills, and abilities is qualifying). Specific educational and experience requirements are set by the agency based on the essential job functions assigned to the position. Special Requirements; and recruitment and testing procedures are set by the agency. Note: Using the KSAs and Preferred Qualifications as evaluation criteria, it is required that the MSA Executive Director or his/her designee pre-qualify any potential candidates prior to consideration for interview or placement in the classification.

PREFERRED QUALIFICATIONS BS degree in a related field (e.g. Business Administration). Three (3) years of directly related experience in a contracting and public procurement environment. Notes: Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for the required education. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience. Candidates may substitute the following written certifications obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

LICENSES, REGISTRATIONS, AND CERTIFICATIONS Employees in this classification may be assigned duties that require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland. Employees in this classification who have not already done so must obtain their Certified Maryland Procurement Officer certification from the Maryland Department of General Services within one year of appointment.

Application Process

HOW TO APPLY: Interested candidates must submit an MSA employment application electronically, via mail or e-mail. Option 1 (Preferred)—Visit MSA’s website, www.mdstad.com, Apply For a Job, and use the link at the bottom of the page to complete an electronic application. Option 2—Electronically send the application and any other necessary materials to employment@mdstad.com with the Announcement Number PO-012024 in the subject line. Option 3—Mail an MSA application to the following address: Human Resources Maryland Stadium Authority Attention: Announcement Number PO-012024 333 W. Camden Street, Suite 500 Baltimore, Maryland 21201 *Resumes may accompany MSA’s application; however, all sections of the application must be completed according to the instructions or it will not be considered.

Contact Info