Description
Under general direction, the Deputy Director of Procurement manages and directs the procurement staff responsible for the procurement of materials, equipment, services, and construction contracts. Also included is the management and disposal of surplus supplies in the most efficient manner. Develops procurement strategies within policy to achieve programmatic goals as identified by the Director of Procurement. Serves as a strategic partner with the operating departments to jointly identify integrative procurement solutions that enable departments to meet their strategic goals.
Reviews major procurements for consistency with policy and departmental strategic plans while ensuring the value/benefits derived are appropriate for costs. Supervises, directs, and evaluates assigned subordinate staff; handles employee concerns and problems; and directs work assignments, scheduling, counseling, disciplining, and dismissing employees when appropriate. Assists in managing the procurement of and maintaining programs for specifications development, contract administration, including professional and consultant services, and large-scale implementation projects. Maintains frequent and quality communication and interaction with all departments, divisions, co-workers, and the general public. All work is performed independently under the direction of the Procurement Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Plans, manages, directs, reviews, and evaluates the work of all Procurement staff;
• Selects, supervises, trains, motivates, assigns, evaluates, counsels, and disciplines staff;
• Directs the development and administration of the annual budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary;
• Directs procurement and contract administration programs to ensure compliance with applicable laws, regulations, and policies;
• Oversees pre-bid/proposal conferences and bid/proposal openings; Directs the evaluation of proposals including responsiveness and responsibility for offers;
• Establishes procedures, policies, and controls for procurement and contract administration;
• Directs the preparation and negotiation of proposals, and competitive/non-competitive consultants and service contracts;
• Oversees supplier diversity, category management, and the implementation of specialized Disadvantage Business Enterprise (DBE) service programs;
• Creates policies and procedures to preserve the integrity of the procurement process through fair and timely resolution of bid protests;
• Monitors developments and legislation related to assigned area of responsibility and evaluates the impact upon County operations; Recommends and implements practice and procedural improvement as appropriate;
• Assists Procurement managers with their development of short-term and long-range strategic procurement and contract administration;
• Establishes procedures, policies, and controls to monitor activities and ensure that all procurement and contract administration activities are conducted in compliance with applicable legislative and grantor requirements;
• Reviews and approves complex contract documents for major purchases and construction projects to ensure compliance with procurement standards, laws, and regulations;
• Directs the development and implementation of policies and procedures regarding procurement, contract administration, and property disposal;
• Confers with contractors and vendors as necessary;
• Directs capital project close-out processes and ensures adherence to applicable standards and requirements;
• Prepares, reviews, and approves various reports and correspondence;
• Performs related duties as required.
Requirements
Sufficient education and increasingly responsible administrative and managerial experience to demonstrate possession of the required knowledge, skills, and abilities. Development of the required knowledge, skills, and abilities is typically obtained through a combination of training and experience equivalent to graduation from an accredited college or university with a four year degree in business administration or a related field, and extensive, increasingly responsible public sector work experience in purchasing, contract administration, and contract compliance including significant experience in a managerial role. Ten or more years of experience in the public procurement arena is desirable, with at least five years in a managerial role.Application Process
Submit applications on-line at: https://www.douglascountyga.gov/356/Human-Resources