BID - Bituminous Patch Materials 2007

The document is the complete set of instructions to bidders for the County of DuPage, Illinois. The document provides detailed guidelines and requirements for bidders to follow when submitting their bids. It emphasizes the county's recognition of expertise and encourages creativity in bidding. The document highlights that alternates may be considered if they clearly indicate what will be furnished and how it will benefit the county. It also mentions that deviations from specification requirements may be approved by the county if they substantially comply. However, any deviations must be clearly indicated, and prices will be adjusted accordingly. Furthermore, the document states that exceptions to the specifications will be considered up to seven days prior to bid opening and must be fully described on the bidder's letterhead, signed, and reference the bid number. Bidders are advised to carefully examine the bid and specifications before submitting, as they will be held responsible for any errors resulting from their failure to comply with the instructions. The document specifies that facsimile and email transmitted bids are not accepted by the County of DuPage, and bid specifications will not be transmitted via fax or email. Bidders are encouraged to contact the Procurement Services Division for any clarifications at least seven days prior to the bid opening date. Instructions for bid preparation are provided, including the requirement to use the attached bid forms and fill in all blanks correctly. Unit prices or lump sum prices must be stated for each item, and the bidder must acknowledge receipt of any addenda issued. Failure to include prices for all items may result in bid rejection, unless otherwise directed in the Special Conditions. The document also explains how unit prices should be extended and how the total amount of the bid should be computed. It clarifies that discrepancies between unit prices and totals will be resolved in favor of the unit prices, and discrepancies between the total base bid and the true sum of individual bid items will be resolved in favor of the true sum. Detailed information is provided on the submission of bids, including the requirement for bids to be delivered in sealed envelopes with the bidder's name and address clearly marked. Late bids will not be considered. The document concludes by mentioning that contract award information will be sent to the successful vendor via mail or fax, and award status can be checked on the website www.DemandStar.com. Response summaries will also be available on the website. The document lists the various components of the contract documents, which are on file in the office of the Procurement Services Division.