BID - Bulk HYDROFLUOSILIC ACID 2003

The document provides information about the invoicing and pricing terms for a contract with the City of Newport News. The document states that the City will be billed monthly on invoice forms submitted in duplicate, and the invoices must reference the Purchase Order Number, Invitation For Bids (IFB) Number, and Release Number for each transaction. The invoices should be submitted to the City's Accounts Payable department. The document also includes a pricing schedule for the contract, which includes the estimated quantity of the item (200 Tons of Hydrofluosilic Acid), the unit price, and the extended price. The quoted price should be the delivered price and the final cost to the city. Regarding pricing, the document states that the prices bid should remain firm for the initial contract period, but may be adjusted at the time of renewal according to the Price Escalation/De-Escalation terms. The City reserves the right to negotiate reductions in price due to changes in market conditions. The document explains that price adjustments in subsequent contract periods can only occur upon written verification of manufacturer price changes. The contractor should provide a dated letter from the manufacturer one month prior to the contract renewal date. Price escalation/de-escalation may occur annually based on the Producer Price Index for Chemicals and Allied Products. Cancellation terms are also mentioned in the document. The City may cancel the contract with the vendor at any time by giving thirty days written notice, and cancellation without notice may occur for vendor non-performance. The contractor, on the other hand, may not cancel the award during the initial contract term but may cancel the contract during subsequent terms with sixty days written notice. The document further explains that the award will be made to the lowest responsible and responsive bidder based on price per pound. The City reserves the right to award by item, groups of items, or total bid, and to reject any and all bids if it is deemed in the best interest of the City. The document also includes information about how to submit questions regarding the Invitation For Bids (IFB), as well as an exception page for bidders to indicate any exceptions they have to the terms, conditions, requirements, or specifications stated in the document. Other information provided in the document includes payment terms, bid results, and an anti-collusion certification that bidders must sign.