Course

Contracting with Federal Funds/Grants Advanced

Topic:

Contract Administration
Grants

This is an advanced course designed to professionally monitor, administer, and oversee the grants process. The course explores how the Grants Administrator, Finance and Procurement Departments work together to avoid negative audit findings, obtain full reimbursement of expenditures and build effective internal controls. Special attention is paid to the new 2013 requirements.

Objectives

Upon successful completion of this course participants will be able to:

Explain OMB’s role and circulars governing grants
Identify allowable and unallowable expenditures of funds
Discuss solicitation or purchase requirements in the grants process
Prepare purchases for audits, documentation and files
Create an effective internal controls program
Outline the Audit Process
List “Government Administrative Requirements”
Discuss Government Contract requirements

Intended Audience

This course is targeted to individuals who meet or exceed the following professional demographics:

Mid-level public procurement and central warehouse professionals who serve as senior buyers, managers, directors, or equivalent functions within their respective entities.
Non-procurement managers and supervisors who either provide procurement functions that support entity programs under delegated authority, or who already have a good understanding of basic procurement principles but wish to get more in-depth, hands-on training.
Professionals who are employed by local governing entities and special authorities (such as K-12 and higher education, publicly owned utilities, transportation providers, and other publicly funded or created entities) who either serve within or manage the procurement function.
Supplier managers and supervisors seeking to understand the public procurement function from a more in-depth holistic level, including the policies, standards, and procedures by which public entities must function.

Delivery Formats Available

In-Person (CURRENTLY BEING OFFERED VIRTUALLY)

Contact Hours

15

Length

2 Day

Level

Advanced

Designed for public procurement professionals who have at least five years’ experience

Available in these learning formats...

In-Person (CURRENTLY BEING OFFERED VIRTUALLY)

Instructor led discussion style classroom setting for those who prefer focused learning with maximum in-person interactions with instructors and peers.

2 Day Course

Day 1:

Introduction to 2 CFR
How to read and understand The Grants Rules
Finding and citing the Grant Rules
What’s new and what are the differences

Procurement Standards
- §200.317 Procurements by states.
- §200.318 General procurement standards.
- §200.319 Competition.
- §200.320 Methods of procurement to be followed.
- §200.321 Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.
- §200.322 Procurement of recovered materials.
- §200.323 Contract cost and price.
- §200.324 Federal awarding agency or pass-through entity review.
- §200.325 Bonding requirements.
- §200.326 Contract provisions.
Allowable and unallowable costs
General Provisions for Selected Items of Cost
- §200.420 Considerations for selected items of cost.
- §200.421 Advertising and public relations.
- §200.422 Advisory councils.
- §200.423 Alcoholic beverages.
- §200.424 Alumni/ae activities.
- §200.425 Audit services.
- §200.426 Bad debts.
- §200.427 Bonding costs.
- §200.428 Collections of improper payments.
- §200.429 Commencement and convocation costs.
- §200.430 Compensation—personal services.
- §200.431 Compensation—fringe benefits.
- §200.432 Conferences.
- §200.433 Contingency provisions.
- §200.434 Contributions and donations.
- §200.435 Defense and prosecution of criminal and civil proceedings, claims, appeals and patent infringements.
- §200.436 Depreciation.
- §200.437 Employee health and welfare costs.
- §200.438 Entertainment costs.
- §200.439 Equipment and other capital expenditures.
- §200.440 Exchange rates.
- §200.441 Fines, penalties, damages and other settlements.
- §200.442 Fund raising and investment management costs.
- §200.443 Gains and losses on disposition of depreciable assets.
- §200.444 General costs of government.
- §200.445 Goods or services for personal use.
- §200.446 Idle facilities and idle capacity.
- §200.447 Insurance and indemnification.
- §200.448 Intellectual property.
- §200.449 Interest.
- §200.450 Lobbying.
- §200.451 Losses on other awards or contracts.
- §200.452 Maintenance and repair costs.
- §200.453 Materials and supplies costs, including costs of computing devices.
- §200.454 Memberships, subscriptions, and professional activity costs.
- §200.455 Organization costs.
- §200.456 Participant support costs.
- §200.457 Plant and security costs.
- §200.458 Pre-award costs.
- §200.459 Professional service costs.
- §200.460 Proposal costs.
- §200.461 Publication and printing costs.
- §200.462 Rearrangement and reconversion costs.
- §200.463 Recruiting costs.
- §200.464 Relocation costs of employees.
- §200.465 Rental costs of real property and equipment.
- §200.466 Scholarships and student aid costs.
- §200.467 Selling and marketing costs.
- §200.468 Specialized service facilities.
- §200.469 Student activity costs.
- §200.470 Taxes (including Value Added Tax).
- §200.471 Termination costs.
- §200.472 Training and education costs.
- §200.473 Transportation costs.
- §200.474 Travel costs.
- §200.475 Trustees.

Course Outline

Day 2:
- Subpart F—Audit Requirements
- General
  - §200.500 Purpose.
- Audits
  - §200.501 Audit requirements.
  - §200.502 Basis for determining Federal awards expended.
  - §200.503 Relation to other audit requirements.
  - §200.504 Frequency of audits.
  - §200.505 Sanctions.
  - §200.506 Audit costs.
  - §200.507 Program-specific audits.
- Auditees
  - §200.508 Auditee responsibilities.
  - §200.509 Auditor selection.
  - §200.510 Financial statements.
  - §200.511 Audit findings follow-up.
  - §200.512 Report submission.
- Federal Agencies
  - §200.513 Responsibilities.
- Auditors
  - §200.514 Scope of audit.
  - §200.515 Audit reporting.
  - §200.516 Audit findings.
  - §200.517 Audit documentation.
  - §200.518 Major program determination.
  - §200.519 Criteria for Federal program risk.
  - §200.520 Criteria for a low-risk auditee.
- Grants and Contract Clauses
  - Changes Clause
  - Changed Conditions
  - Suspension of Work
  - Site Investigations
  - Disputes
  - Payments
  - Inspection and Acceptance
  - Time of Performance
  - Liquidated Damages
  - Termination for Default
  - Termination for Convenience
  - Executive Order 11246
  - Anti-Kickback Act
  - Davis Bacon
  - Work Hours and Safety Standards Act
  - Reporting
  - Patient Rights
  - Copyrights and Rights in Data
  - Access to Records
  - Retention of Records
  - Clean Air Clean Water
  - Energy Efficiency