Job

Purchasing Agent

  • Company: Town of Glastonbury
  • Location: Glastonbury, Connecticut 06033-6523 United States
  • Salary: $81,861 to $110,545
  • Date Posted: April 22, 2022

Description

The Town of Glastonbury is recruiting for the position of Purchasing Agent. The individual in this role performs purchasing management work under the general direction of the Director of Administrative Services. Kindly view THE DETAILED JOB DESCRIPTION on the Town of Glastonbury Website, www.glastonbury-ct.gov, which outlines duties, qualifications, and requirements to be considered for this position.

Requirements

ESSENTIAL DUTIES: (See Job Description for Full Job Requirements) 1. Advises departments on market trends and legislation as applicable and participates in strategic planning discussions that involve the Town's procurement processes, with a goal of continuous development and improvement of purchasing activities. Serves as a resource to the Town Manager on all procurement matters. 2. Prepares specifications, invitations to bid (ITB), request for proposals (RFPs), and requests for quotations (RFQs) for equipment, materials, supplies, commodities and services; consults with departments on short and long range purchasing goals to determine needs, quality standards, time requirements, and to facilitate purchasing activities on behalf of the Town and as applicable, Board of Education. Reviews and approves specifications prepared by others. 3. Determines methods of procurement and schedules purchases. Recommends and establishes contract terms and specifications for solicitations, including, prevailing wage, insurance, bonding and set aside requirements; consults with engineers, architects and other professionals on the technical aspects of solicitations; consults with Town Attorney on contract language and legal issues pertaining to vendor solicitations and procurement law. Consults with Insurance Agent on coverage requirements and risk related to procurement activities. 4. Manages the contract development process for projects and services required by the Town; including preparation, award and distribution of contracts related to procurement activities and any subsequent amendments. 5. Oversees all purchases for Town departments, ensuring purchasing procedures are followed in compliance with local ordinances, state and federal regulations and the Town's purchasing policies. Maintains purchasing policies and systems used by purchasing, including the administration of the Town's bank procurement card system. 6. Represents Town in meetings or on committees/associations pertaining to purchasing trends and legislation. Coordinates purchasing activities with other agencies when applicable to effect economies of scale. Participates on Town committees related to sustainability procurement initiatives. 7. Maintains vendor relations for key sources of service and supply; meets with and interviews vendors as applicable. 8. Officiates at public bid openings. Oversees tabulation of public bids. Maintains related documents in accordance with records retention requirements and responds to related Freedom of Information requests. 9. Maintains Certificates of Origin, Titles and Asset Tags for fleet vehicles purchased in collaboration with the Physical Services Operations Manager. Coordinates and prepares reassignment documents upon disposition of fleet assets. 10. Coordinates: a. Energy purchases for the Town and the Board of Education, including electricity, heating oil and vehicle fuels. Investigates and recommends regular and alternate sources of supply; participates in vendor selection. b. Leasing of Town-owned residential properties and lease renewals, excluding affordable housing. c. The disposition of surplus Town property by on-line auction and/or annual Town Tag Sale. 11. Recommends Purchasing operating budget and manages expenditures for same. 12. Supervises the daily activities of assigned staff; provides performance feedback both formally and informally. Ensures a respectful and safe work environment for all by fostering a culture of mutual respect, accountability for ethical behavior and positive leadership, aligning policies, procedures and training with such values. Sets high professional and customer service standards for staff and ensures accountability with those standards. OTHER DUTIES: 1. Assists in employee selection. 2. Performs other duties as required.

Application Process

See Town of Glastonbury Website for application process: Website http://www.glastonbury-ct.gov

Contact Info


Name: Human Resources
Phone: 860-652-7710
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