JOB OPENING CITY OF FARMINGTON JOB POSITION #134: Chief Procurement Officer
NUMBER OF VACANCIES: 1
DEPT: General Services/Purchasing
WORK LOCATION: West Annex
HIRING RANGE: $64,291 to $99,978 per year
DAYS WORKED: Monday - Friday PAY GRADE: O - Exempt
HOURS WORKED: 8:00 AM to 5:00 PM TYPE OF POSITION: Regular, Full-Time
APPLICATIONS WILL BE RECEIVED THROUGH: Open Until Filled
JOB DUTIES ESSENTIAL DUTIES: Work under the direction of the General Services Director. Responsible for implementing the goals, standards and objectives of the General Services Department as well as the goals, standards and objectives of the Purchasing Division. Lead, direct, coordinate, and manage all administrative, contractual and operational aspects of the Purchasing Division. Train, motivate, coach, develop, and evaluate assigned professional, technical, and clerical purchasing staff. Must be able to interpret and apply the New Mexico Statutes, New Mexico Procurement Code and Uniform Commercial Code and educate others on the appropriate application. Provides leadership, direction and guidance to team members in all situations. Develop and administer planning tools, schedules, etc., to meet the needs and priorities of the City of Farmington. Advise and assist other City divisions and management in purchasing and contract procedures. Direct, give advice, and review specifications for projects requiring extensive technical or professional services or for complex construction projects. Develop and facilitate training for city employees and vendors in purchasing policies, procedures and software. Lead, manage and coach cross-functional teams through the strategic sourcing process. Manage large-scale centralized purchasing and contract functions for a multi-unit organization that requires items with unique requirements as to construction, testing, durability, or quality characteristics. Formulate, obtain, and maintain policies and procedures for authorization by the General Services Director. Prepare supporting documentation, conduct market research, develop market analysis and assist with strategy development. Stay abreast of new processes, technologies, materials, purchasing methods, statutory requirements and market conditions and trends. Communicate with management on any significant factors that could affect City business, raw material cost, utility cost, or the financial impact to the City. Analyze key trends in contract management, global supply and industry analysis. Authorize purchase orders which are in conformance with the Procurement Code. Produce written determination for procurement transactions outside the fiduciary levels (i.e., emergencies). Serve as lead negotiator for complex technical services, professional services and construction projects. Make site visits to measure productivity and progression of contracts throughout the City. Measure vendor performance. Cancel contract, suspend or implement debarment proceedings on vendors not meeting performance requirements. Review and respond to vendor protests. Research and draft determinations for all involved including, but not limited to the vendors, City Council, City Manager, and the Legal Department. Ensure quality standards are met through administration of purchasing complaints and resolutions provided by the using departments. Work as project manager to direct and coordinate the activities of City personnel to accomplish assigned objectives. Prepare and distribute reports and statistical data to facilitate planning and maintenance of accurate contract records and files. Coordinate with all levels of management to gather, analyze, summarize, and prepare recommendations on sourcing strategies, practices and procedures. Responsible for the successful strategy, development and execution of assigned procurement programs to maximize efficiency, cost savings and reduce liability exposure. Identify and investigate all cost of ownership opportunities including non-purchase price driven opportunities. Review, comprehend and evaluate competitive solicitations. Prepare to present and answer questions regarding solicitations. Present and make recommendations to City Council; upon approval, award contract. Oversee administration of the P-Card program to include tracking and maintenance of cardholders during all phases of the P-Card life cycle from card application through card retirement. Performs duties of subordinate personnel as needed. Serves as a member of various quality control and specification committees, division head's supervisory team and communicates key organizational issues to team members. Prepare the Purchasing budget for review by the department head. Administer, control and coordinate budget and expenditures. Approve requisitions, field purchase orders, procurement card expenditures and contracts for the Purchasing Division. Manage and ensure timely completion of projects within the fiscal year and appropriated funding level. Attend audit meetings related to the procurement process on federal or state grant agreements. Update and maintain documentation on compliance with federal or state grant agreements. Work with audit personnel to review documentation for accuracy. Develop and implement a plan to achieve the Achievement of Excellence in Procurement Award, or similar/comparable.
RequirementsThis position is subject to the City's Drug and Alcohol-Free Workplace Program which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing. Ability to establish and maintain effective working relationships with co-workers, supervisors, other City personnel, and the public. Excellent verbal communication, written communication, customer service, analytical and problem-solving skills, and customer service skills. Strong work ethic, displaying initiative, adaptability, and integrity. Comprehensive knowledge of computer applications and software packages. Including, but not limited to, CentralSquare Technologies, MS Excel, MS Word, MS PowerPoint, MS Access, Adobe Acrobat Professional, procurement card software, and other electronic document management systems is required. Knowledge of use of Google products preferred. Must be able to manage a heavy workload under pressure with tight deadlines. Works independently with minimal supervision. Extensive background checks are required. Valid driver's license with acceptable driving record for the past three years. Graduation from an accredited four-year college or university with a degree in contract administration, public administration, emergency management, business management or a closely related field is strongly preferred. Five to seven years' experience in the procurement/contract field is preferred. However, any equivalent combination of education and experience sufficient to perform job duties may be considered. Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), Chief Procurement Officer (CPO) certification or Certified Procurement Professional (CPP) required, or ability to obtain such within two (2) years of employment, or have a current Accredited Professional Purchaser (APP) or Certified Purchasing Manager (CPM). Comprehensive knowledge and application of New Mexico State Statutes, including, but not limited to, New Mexico Procurement Code, New Mexico Public Works Contracts, New Mexico Subcontractors Fair Practices Act, Public Works Minimum Wage Act. Comprehensive knowledge and application of Federal Acquisition Regulations, including, but not limited to, Federal Aviation Administration, Federal Transit Authority, Department of Justice, Federal Emergency Management Agency, Department of Homeland Security and the Department of Housing and Urban Development and other applicable government regulations and clauses is required. Knowledge of business law, including familiarity with the Uniform Commercial Code (UCC) and American Bar Association (ABA) model procurement code. Extensive knowledge of contract law and its application to the purchasing process. Working knowledge of Environmental Protection Agency (EPA) guidelines for hazardous and special waste; New Mexico Environmental Improvement statute referencing procurements made of recycled material; New Mexico Construction Industries Division Rules and Regulations; Department of Transportation 49 CFR Parts 23 and 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Programs and other established laws and regulations pertinent to the procurement of tangible goods, equipment and services is preferred. Knowledge of automated purchasing operations including data input into system. Comprehensive knowledge of licensing requirements, insurance, and bonding requirements. Must possess strong leadership and interpersonal skills, be very detail oriented, have strong organizational and time management skills. Ability to maintain organized project tracking system is required. Judgment and originality sufficient to plan procurement strategies for large scale acquisition programs or systems, strong organizational and strategic planning skills.
Full job description and link to apply: https://fmtn.applicantpro.com/jobs/3013580
Name: Stacie James
Closing Date: December 7, 2023