Description Performs advanced specialized work in the Department of Financial Administration-Purchasing Division for the procurement of municipal services, supplies, materials, and equipment. In addition, as required, provides support to the Purchasing General Manager.
- Maintain Vendor relations through education and training.
- Review and negotiate contract terms and conditions for compliance with City policies.
- Coordinate and processes citywide mail functions.
- Responsible for tracking contracts, agreements, insurance and payment and performance bonds.
- Maintains and updates electronic property and lease tracking system.
- Maintains current inventory of city owned property.
- Reviews/ assists with Travel vouchers, P-Card transactions, Vendor setups, Purchase Order processing
- Performs frontline duties for Purchasing Division, welcoming guests, answering phones.
RequirementsEssential Functions Prepares and issues Requests for Proposals/Invitation to Bid. Prepares legal notices. Maintains specifications, tabulations, and related files. Monitors and reviews bid documents, request for proposal submissions, evaluation committee documentation and contracts for required compliance. Uses Automated Purchasing System and researches/recommends other purchasing programs and e-procurement methods. Assists in the creation of new and revised departmental procedures and regulations. Reviews contract files and change orders for accuracy, required documentation for renewal and closeout. Retains involvement in each assigned bid/request for proposal and accurately documents the file and directs the users through the process including contract execution. Assists in the professional, administrative and technical direction and management for the central purchasing and stores functions, operations, and activities of the City of Sarasota. Assists in the development and implementation of procurement policies, practices, and procedures. Consults with City departments and other governmental agencies on bid specifications, bidder's lists, sources of supply, bid submissions. The intent of this class description is to provide a representative summary of the types of duties and responsibilities that will be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description. Minimum Qualifications An Associate Degree from an accredited college or university in Business Administration or related field. Four (4) years progressively responsible experience in accounting, contract administration involving the procurement administration of a variety of supplies and materials and equipment, with two (2) of those years preferably in municipal government; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities. Must obtain Certified Professional Public Buyer (CPPB) Certification within one (1) year in position. Job Based Competencies Knowledge and understanding of standard administrative management functions. Knowledge and understanding of business methods and markets. Knowledge and understanding of purchasing practices and laws relating to public and governmental purchasing. Knowledge and understanding of general construction. Knowledge and understanding of project management. Knowledge and understanding of standard office procedures, practices, and equipment, including software programs and web based and internet applications. Knowledge and understanding of engineering, architectural, accounting, and professional consulting services. Knowledge and understanding of accounting policies, procedures, and operations of computer system purchasing and accounting interfaces. Ability to understand and review contracts. Ability to conduct meetings with the public. Ability to recognize, analyze, and resolve problems. Ability to express ideas clearly and concisely, both orally and in writing. Ability to organize complex data. Ability to research, gather, and report data concerning all aspects of purchasing information. Ability to prepare Requests for Proposal and Invitations to Bid; specifications; evaluation of bids, proposals, and of award protests; contracts and related documentation and purchase orders. Ability to establish and maintain effective working relationships with City officials and employees, vendors, trade associations, attorneys, other interested parties, and the general public. Ability to represent the General Manager, Purchasing on procurement actions and activities.
Name: David Boswell
Closing Date: July 30, 2021