Description
The essential function of the position within the organization is to facilitate the procurement of materials, equipment and services for the County. The position is responsible for compliance review and processing of purchase requisitions, ensuring e-verify compliance, establishing and maintaining vendor information in the ERP system, assisting other departments with purchasing needs/issues and/or MUNIS software usage as needed, assist with administration of P-cards and review of P-card statements for compliance. The position will also perform procurement related clerical/accounting tasks. The position works under general supervision independently developing work methods and sequences.Requirements
MAJOR DUTIES AND RESPONSIBILITIES include the following:
1) Electronically reviews, coordinates, processes and releases County purchase requisitions.
2) Reviews MUNIS documentation provided by Agencies for compliance with the Procurement Ordinance.
3) Administers purchase order changes.
4) Sets up and maintains vendor and Procurement files.
5) Runs reports using MUNIS.
6) Reviews requisitions for possible cost savings, works with Agencies to implement savings.
7) P-Card review and reconciliations. a. Add users b. Process Limit increase requests c. Reconciliation and payment of master bill d. Compliance review
8) Under the direct supervision of the Procurement Director, manages lower complexity Requests for Bids and Proposals by reviewing of statements of work and supporting specifications, utilizing standard templates and approved forms and language develops conditions for the solicitation.
9) Facilitates the solicitation process by overseeing the evaluation and source selection processes, documents the results of the solicitation process and writes-up award recommendations for assigned projects.
10) Provides analysis used for cost savings, achieves moderate economies of scale and/or preventing moderate losses through the procurement or handling of equipment, materials or services of high value or moderate amounts of money.
11) Draft small Contracts resulting from informal procurements.
12) Review of E-Verify and Insurance requirements.
13) Reviews Centralized Contract billings for pricing accuracy and Director authorization.
OTHER DUTIES AND RESPONSIBILITIES may include the following:
1) May provide timely monitoring and reporting on key commodity prices and metrics.
2) Performs related clerical tasks, such as preparing correspondence, performing data entry, photocopying, faxing or telephoning.
3) May serve as a liaison with other Agencies to assist in developing periodic procurement plans and provide product/service information and assists with the procurement process.
4) May approve invoices as directed.
5) May support the gas-card program, running report and requesting replacement cards.
6) May support P-Card program, auditing for compliance, supporting cardholder’s with disputes, running reports and requesting replacement cards.
7) Assist with Year End procurement activities, including direct entry of Purchase Orders.
8) Other duties as may be assigned based on County or department need.
Application Process
Contact Info
Name: Greg Anderson
Phone: (678) 493-6034
Email: gganderson@cherokeecountyga.gov
Closing Date: October 25, 2024