Job

Purchasing Manager

  • Company: Walworth County, Wisconsin
  • Location: Elkhorn, Wisconsin 53121 United States
  • Salary: $83,616 to $109,345
  • Date Posted: November 18, 2021
  • Closing Date: December 6, 2021

Description

POSITION SUMMARY

This position is responsible for the overall management of the Purchasing division of the Finance department. The primary function of this position is to ensure maximum benefits from the expenditure of all funds countywide for the acquisition of goods and services in accord with State, Federal, and County regulations.

SUPERVISION

This position oversees the purchasing division which includes directly supervising two Purchasing Supervisors and one Administrative Clerk III and indirectly supervising one senior buyer, two buyers and one assistant buyer. Responsibilities include interviewing; hiring and training employees; planning, assigning and directing work; evaluating performance; rewarding and disciplining employees; addressing complaints and resolving problems.

SCHEDULE

Division: Purchasing

Days: Monday - Friday Work

Hours: 7:00 a.m. - 3:30 p.m.

Hours Per Shift: 8

Shifts Per Pay Period: 10

Position FTE: 1.00 Applications are being accepted from current County employees as well as members of the public.

Essential Duties and Responsibilities This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Plan and implement long-range goals and objectives for the Purchasing division of the Finance department. Establish and maintain effective working relations with departments, vendors, governmental agencies, the general public and co-workers. Develop procurement policies and procedures that standardize processes, facilitate efficiencies and provide cost savings for the County. Coordinate, direct, supervise and evaluate staff engaged in the centralized purchasing of a wide variety of high volume and complex supplies, equipment, materials and services in accord with established guidelines. Administer the County's centralized, competitive bid, procurement program in accordance with Federal regulations, Wisconsin State Statutes, and Walworth County ordinances and administrative procedures. Direct and train countywide staff in proper procurement procedures. Approve requisitions as specified within County administrative procedures. Review and confirm accuracy of solicitation summary and provide award recommendations. Review/approve initial language for procurement contracts to ensure County standards are met. Provide signature authority for standard template contracts as established by County administrative procedures Attend Public Works/Finance/County Board meetings as appropriate. Document purchasing activity and milestones as necessary to manage ongoing process improvements and staff oversight. Oversee the testing of the purchasing and contract modules of the County's ERP System (Munis) in regards to enhancements and version upgrades. Serve as the Administrator for the countywide P-card program. Assist department heads with all Waiver of Bids/Sole Source requests. Review and recommend/oppose all Waiver of Bids/Sole Source requests. Serve as the sole approver for requests within the limits established by County administrative procedures. Review all emergency procurement notifications and submit to the Finance Committee as required. Manage the implementation and enhancement, including training programs, of software applications utilized by the Purchasing division. Formulate the Purchasing division's annual budget request, including documentation, and submit to the Finance Director. Complete special projects as assigned by the Financial Systems Administrator and/or the Finance Director. Manage procurement negotiations, resolve issues related to contract development, and elevate issues to management when appropriate. Monitor vendor performance to ensure contract compliance regarding service level, quality and costs. Investigate and resolve complaints and problems. Coordinate the County's participation in joint cooperative purchasing efforts with other governmental agencies. Provide direction for the development and maintenance of an automated purchasing system; develop and maintain system procedures, forms and reports; train staff; and recommend solutions to automation problems. Coordinate yearend closing tasks of purchasing related items including the review of all open requisitions, purchase orders and open contract change orders. Demonstrate a commitment to County safety and risk management efforts.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Bachelor degree in business, public administration, business law, finance, purchasing, or a closely related field or formal preparation equivalent to a four-year program and six to seven years of relevant prior experience; or an equivalent combination of education and experience. Experience with public sector purchasing desired. Knowledge of principles and practices of governmental procurement management preferred. Knowledge of laws, policies and procedures governing public procurement preferred. Proven experience in ability to apply mathematical and accounting concepts. Interactions and Communications Required to actively persuade and/or direct others toward the achievement of expected outcomes. Strong written, verbal and interpersonal skills required. Certificates, Licenses, Registrations and Other Special Requirements Valid Wisconsin driver license. Proof of minimum auto liability insurance coverage. Certification as a Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) preferred. Decision Making This position has authority to make decisions by interpreting and applying department policies and practices with general managerial direction as needed. These decisions directly impact performance at the department-wide level and decision making requires a close collaboration of all those involved in the decision making process. Thinking and Problem Solving In relation to established procedures, protocols and policies of the county, challenges and problems occurring in this position tend to be diverse and must be addressed within broader, department-wide procedures and practices. Tools & Equipment Used Personal Computer/Printer Purchasing/Financial Software LCD Projector Fax Machine Calculator Copy Machine Telephone Scanner Software Packages Used Munis Financial ERP System Microsoft Word Microsoft Excel Microsoft Power Point Docusign Demandstar Vendornet

Application Process

Selection Process

TO INCLUDE: Formal Walworth County Electronic Application Education & Experience Review Verification of Driver License Oral Department Interview Reference Check Background Check Post Offer Physical Exam Drug Screen Other job related tests may be required.

Contact Info


Name: Andrew Lamping
Phone: 262-741-4936
Email: alamping@co.walworth.wi.us
Closing Date: December 6, 2021
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