Job

Procurement Manager

  • Company: Detroit Water and Sewerage Department
  • Location: Detroit, Michigan 48226 United States
  • Salary: $94,694 to $124,196
  • Date Posted: November 16, 2021
  • Closing Date: December 31, 2021

Description

The Procurement Manager is responsible for overseeing, managing, and directing the day-to-day operations and maintenance activities for the utility. The work involves a high level of independent judgment, initiative, and discretion within their delegated procurement authority. The Procurement Manager, in accordance with DWSD's Ethics & Procurement policies as well as the NIGP code of conduct for a Procurement Professional, is responsible for reviewing requisitions, creating and processing solicitations to ensure policy-compliant contracts are issued in compliance with standard operating procedures (SOPs) to meet the needs of DWSD in an ethical, comprehensive and systematic manner. Duties also include full contract administration services and providing support to the Analysts and Procurement team members as needed. Adherence to all applicable DWSD, City, State, and Federal ordinances, rules and regulations, division policies, standard operating procedures and DWSD's "The Way We Work" rules is mandatory.

Requirements

ESSENTIAL JOB FUNCTIONS: Oversees procurement staff who reviews requisitions, specifications, conducts market analysis, prepares, publishes solicitations, tabulates response and verifies responsiveness, compliance, requests recommendations to ensure a fair & transparent process, an appropriate vendor's selection, and contracts executed per DWSD's Ethics, Procurement and other relevant policies. Additionally, job responsibilities include but are not limited to, contract administration, liaison between internal customers and suppliers for issue resolution, and contract lifecycle management activities. Security and safety policies and procedures must be adhered to in carrying out work duties.

RELATED JOB FUNCTIONS:

  • Position may be called upon to direct specific project activities.
  • Analyze data, verify supporting justification, prepare graphs, charts, and other statistical records.
  • Represent DWSD in vendor outreach activities and may be required to represent at professional Examples of Duties

KNOWLEDGE OF:

  • Principles of public procurement, Contract law, and related legal aspects of public procurement
  • Federal, State, & City regulations for Public Procurement
  • Solicitations, negotiations, contract analysis, contract terms & conditions, policies and ordinances
  • Contract life cycle administration, AP reconciliation, change management
  • Industry-standard methods, and practices involved with the logistics, delivery, inspection, testing and receipts of materials/supplies/services and working knowledge of Accounts Payable (internal) & Accounts Receivable (vendor) function

SKILL TO:

  • Manage staff by directing assignments
  • Prepare financial budgets and monitor of expenditures for BOWC
  • Provide courteous customer service and solutions to customer issues through professionalism, problem-solving and data based, ethical decision-making
  • Work effectively in a team-based, flexible workforce environment with minimal supervision
  • Work effectively, with minimal supervision, independently on regular tasks & assigned deliverables
  • Communicate effectively, both verbally and in writing with appropriate attention to detail, correct syntax, grammar and spelling
  • Efficiently manage procurement timelines, multiple priorities and meet deadlines
  • Conduct effective staff meetings, presentations, and build supporting documentation into each contract files
  • Build strong working relationships to effectively and efficiently conduct business
  • Motivate, train, support and develop teamwork among staff and lead solicitation / evaluation teams
  • Utilize computers and software, including but not limited to, MS Office suite, ERP systems, Adobe, Lucid Chart / Visio, conduct web searches, navigate online e-procurement platforms, sourcing platforms (eg: MITN), etc. proficiently

ABILITY TO:

  • Understand and follow verbal and written instructions in a professional manner
  • Review requisitions and confer with customers regarding minimum qualifications requirements, specifications, warranties, forecasted volumes, timelines, etc. as needed, to build a robust solicitation that ensures appropriate delivery of goods and/ services
  • Apply industry-standard methods to locate sources of supply, and compile relevant data
  • Conduct price studies and market analyses
  • Prepare and process solicitations per requisition and procedural requirements
  • Conduct supplier meetings, walk-throughs, site visits, start-work meetings, issue resolution meetings, etc. with courtesy & professionalism
  • Tabulate & verify solicitation responses received for standard and non-standard items
  • Review discrepancies during the procurement process with the Contract / Procurement Analyst
  • Negotiate pricing, viable terms & conditions, and best value for DWSD's benefit
  • Recommend approval of contracts ensuring compliance with applicable Finance directives, existing policies, and ordinances
  • Award contracts and complete change orders along with the necessary follow-up and expediting activities to ensure delivery as required
  • Generate and respond to correspondence regarding solicitations, requisitions, cancellation of orders, change inquiries, change orders, status/updates, and adjustments to internal customer's /supplier inquiries by telephone or writing
  • Assist in the preparation of Standard Operating Procedures, Work Instructions, Forms, training, and the strategic procurement plan
  • Liaise between internal customers and suppliers for issue resolution, by utilizing Contract terms and conditions Minimum Qualifications

REQUIRED EDUCATION AND EXPERIENCE (position requirements at entry)

  • Bachelor's degree; with ideally, a specialization in Business, Public Administration, Finance, or a Purchasing-related field
  • Minimum 7 - 9 years of recent experience in Public Procurement and related activities as associated with procuring commodities, services, and contracts with evidence of progressive responsibility
  • MBA or an advanced degree in the field is preferred

Application Process

Please apply with the City of Detroit at the link below: https://www.governmentjobs.com/careers/detroit/jobs/3131128/procurement-manager?keywords=procurement%20manager&pagetype=jobOpportunitiesJobs

Contact Info


Name: Chai Spight
Phone: 313-880-2727
Email: chai.spight@detroitmi.gov
Closing Date: December 31, 2021
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