Contracts Specialist 2 Western Washington University

  • Company: Western Washington University
  • Location: Bellingham, Washington 98225 USA
  • Salary: $53,100 to $69,755
  • Date Posted: May 22, 2023
  • Closing Date: June 19, 2023


Another Source’s client, Western Washington University, is recruiting a Contract Specialist 2 to join their Business Services team in Bellingham, WA. This position offers a hybrid work schedule with the potential for remote (must reside in the state of Washington). This is a great opportunity to join a team and become the subject matter expert for University agreements. You will get to work in both the Contracts and Procurement functions of the Business Services team. No day is the same in this position and you will be working across campus with all departments of the University.  

Here’s a little about Western Washington University and the position they are recruiting for:  Western Washington University is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2022 U.S. News & World Report rankings. 

About the position:  As the Contracts Specialist 2, you will actively participate and provide contract evaluation and negotiation efforts, work with vendors to establish agreements on terms and conditions, determine reasonable price expectations, and obtain appropriate approval and signatures. You will also provide procurement services including conducting competitive bid projects, sourcing efforts, and some management of the University’s Marketplace and e-procurement. 

45% Contract Administration:   Responsible for the negotiation and preparation of technical contracts, interagency agreements, leases, and licenses, and purchase agreements to provide and obtain goods and services for the agency.   This position is the Subject Matter Expert for University Agreements with emphasis in software. Duties include technical contract support activities such as contract cost/price analysis, contract compliance administration or contract property administration.   Where required, also verifies compliance and noncompliance, appropriate form of contract, and/or contract language.   Provides necessary problem solving and oversight of all phases of the Contract Management process from implementation to execution.   This position interacts and works directly with the Assistant Attorney General's Office, Risk Management and all levels of personnel from across the campus. Also obtains necessary signatures of parties to agreements and maintains the signature matrix spreadsheet.  

15% Negotiation:   Negotiates directly with Contractors through face-to-face and virtual /phone communications on all aspects of University contracts, agreements and terms and conditions/terms of service, with special emphasis on Technology Agreements.   Formalizes and develops terms and conditions, established reasonable cost levels, equitable fee and profits, finalizing reporting requirements and alternative proposals.   Evaluates proposals for projects of all levels with stakeholders to insure clarity amongst all parties.   

5% Policy development and Management:   Advises departmental divisions and staff members on procedures involved in contracting for goods and services.   Involved in reviewing and updating polices as work processes change or are improved upon.   

5% Legal Compliance:   Coordinates with the Office of Attorney General to maintain and apply relevant legal requirements and procedures with an excellent knowledge and understanding of current RCWS that govern Procurement and Contracts.   

25% Technical Procurement:   Responsible for the negotiation and procurement of technology related equipment including computers and ancillary items.   Solicit competitive responses when appropriate, negotiate pricing, terms & conditions and other associated deliverables in the technical procurement commodity.   Will be the primary University contact for all technology-based procurement and contracting and will effectively collaborate with ATUS and other campus stakeholders on schedule, forecast and negotiation for campus projects.     May also as needed provide support in other commodity areas. 

5% Strategic Planning:   Network within the higher education procurement community to continually seek best practices.   Ensures understanding of State and cooperative contracts that are of benefit, while seeking innovative new approaches to contract management and engagement.   Other Duties as assigned.   


Required Qualifications  A Bachelor's degree involving major study in business administration, public administration, business law, commerce, economics, mathematics, statistics, Technical Writing, or closely allied field Or Contractual qualifying experience may be substituted, year for year, for the education.  Preferred Qualifications  Two of experience in negotiating, administering, or terminating contracts, contract property management, contract cost or price analysis, or contract compliance administration.  A Master's degree in one of the above academic disciplines may be substituted for the experience.  For more information, please view the position announcement on the WWU Careers website.  Western Washington University is proud to offer a comprehensive program including salary commensurate with experience and qualification, a leave plan, health, dental, vision, life, disability, retirement plan, and educational growth opportunities. Hiring range for the position is $53,100 - 69,756 annually dependent on qualifications and experience.

For more information about benefits, please review: Benefits Overview for Classified Positions   This position is part of bargaining unit PT and is covered by the collective bargaining agreement with Public School Employees of WWU.  Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs.    See WWU’s Policy on  Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);   WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).   Please also see WWU’s Annual Security and Fire Safety Report which is provided pursuant to the Jeanne Clery Disclosure of Campus Security and Campus Crime Statistics Act.   All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check, including a sexual misconduct background check, will be conducted on all new hires and rehires.   All employees must comply with Western Washington University Immunization policies, including COVID vaccination by time of hire and Proof of Rubeola Measles Immunity within 60-days of hire.  Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.   Another Source works with their clients, on a retained project basis.  We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.  

Application Process

Please apply using this link:

Contact Info

Name: Marcie Glenn
Closing Date: June 19, 2023