DescriptionSUMMARY Responsible for the direct management and supervision of the general purchasing team; and performing complex technical work related to the development and execution of materials, equipment, and service contracts for the district, schools, and departments. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following Manage the operation of the Purchasing activities for the District, and for the Purchasing team per District and Board Policy. Manage, train, hire and evaluate the Purchasing team. Advise and coach Purchasing and school staff on purchasing processes and policies; planning, assigning, and directing work; rewarding and disciplining employees; addressing complaints and resolving problems. Perform complex technical work in the development and execution of contracts. Support District, school and department purchasing and contract needs. Establish and manage the solicitation processes per District policy. Prioritize issues and solutions and work with staff to resolve issues related to Purchasing transactions and processes. Develop and maintain strong vendor relations for the District. Recommend business processes and policy changes to improve performance of the purchasing program. Manage and execute special projects as assigned by the Director, Purchasing and Assistant Director, Purchasing Services. Perform other duties as assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
RequirementsEXPERIENCE 5 years' experience in acquisition of goods and services, contract administration and 3 years' of supervision with a focus in public procurement preferred. EDUCATION AND TRAINING Bachelor's degree in business, or a related area or equivalent advanced training and experience commensurate to a degree in business or other fields related to the requirements of this position. CERTIFICATES, LICENSES, REGISTRATIONS Certified Professional Public Buyer (CPPB), Certified Public Purchasing Official (CPPO), or Certified Professional in Supply Management (CPSM) certification or similar certification preferred at time of hire. If not certified at time of hire, certification is required within three years of hire, and required to be maintained. SKILLS, KNOWLEDGE, & EQUIPMENT Advanced knowledge of governmental purchasing functions and contract management. Required skill with demonstrated experience include: management, employee development, interpersonal communications, public speaking, conflict management, contract negotiation, and relationship building. DECISION MAKING Ability to lead all aspects of the procurement process for moderate to complex requests, including but not limited to pre-qualification of potential vendors, proposal evaluation including pricing analysis, negotiation or value engineering, and analyzing complex contracts with minimal supervision; all with the intent of purchasing required goods and services for the district. Regularly monitor and manage vendor performance throughout the life of the contract. Skills and knowledge base necessary to reach fair and equitable judgment balancing the best interests of the District with fairness to all seeking contract awards. Ability to make decisions within the parameters of district and board policy and applicable laws. Awareness of the adverse impact of erroneous decisions on the district's financial and reputational conditions. COMMUNITY RELATIONS Daily contact with classified staff and professional staff within/outside department, vendors, contractors, engineers, and developers to discuss routine internal matters, obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, and negotiate controversial matters; and with public agencies. Participate in professional organizations and councils such as Rocky Mountain Governmental Purchasing Association (RMGPA), Colorado Multiple Assembly of Procurement Officials (MAPO) and Colorado Education Procurement Council (CEPC) to obtain information, resolve routine corrections/adjustments, maintain relationships, and negotiate controversial matters. Weekly contact with advisory committees and school support team to discuss routine internal matters, obtain/furnish information, resolve routine corrections/adjustments, and interpret policy; with parents and the general public and community members to obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, and negotiate controversial matters. Monthly contact with the administrative leadership team to discuss routine internal matters, obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, and recommend policy; with the Board to furnish information, maintain relationships, and recommend policy; and with District lawyers to obtain/furnish information and negotiate controversial matters. SPAN OF CONTROL Directly supervises employees in the Purchasing Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Position has input with regard to interviewing and hiring; and rewarding and disciplining employees, team building and mentoring. Position is responsible for training employees; planning, assigning, and directing work; appraising performance; and addressing complaints, and resolving challenges. EDUCATIONAL DELIVERY Provide support services for schools and departments. Provide direct services for implementation of instructional and department programs; liaison for bond projects; and design and implementation of procedures for purchasing practices. COMPLEXITY OF WORK Work is self -directed based on customer need (e.g. schools and departments), and is assigned by the Director and Assistant Director, Purchasing Services. The position requires independent judgment, problem solving, ability to review compiled information, and analyze and evaluate information to decide the correct course of action. Policy and procedures and fair and ethical business practices are used as guidelines. Knowledge of generally accepted business practices; purchasing business law; uniform Commercial Code, Board of Education and District policies and purchasing procedures; negotiation and communication skills; and the ability to develop processes that will generate transactions and services in an timely and efficient manner. The position also requires integration of knowledge and the ability to interpret and apply generally accepted purchasing practices with high level technical skill as well as skills and knowledge of contracting and professional service delivery. This position requires the ability to have friendly, personable, clear and tactful communications. The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand and walk. The employee is occasionally required to reach with hands and arms. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. MENTAL FUNCTIONS While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate, evaluate, use interpersonal skills, compile, and negotiate. The employee is frequently required to instruct, compute, and synthesize. The employee is occasionally required to copy. WORK ENVIRONMENT While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, outdoor weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate. The noise level in the work environment is usually moderate.
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