Purchasing and Consulting Contracts Services Unit Manager (Reposted 9-13-23)

  • Company: Valley Water
  • Location: San Jose, California 95118 United States
  • Salary: $164,320 to $209,892
  • Date Posted: November 16, 2023


Purchasing and Consulting Contracts Services Unit Manager (Reposted 9-13-23) Valley Water Salary: $164,320.00 - $209,892.80 Annually Job Type: Full-Time Job Number: 01675-E Location: CA, CA Department: General Services Closing: Continuous Description Overview: Are you an experienced public sector procurement manager? Do you thrive in a fast-paced environment where priorities are constantly shifting and where the work is never boring? Do you have a track record of building positive, high-performing, customer service-driven teams? If so, check out Valley Water's Purchasing and Contracts Manager opening. Valley Water is the water resource agency for Santa Clara County, supplying safe, clean water, providing flood protection, and serving as an environmental steward for healthy ecosystems. Valley Water serves approximately two million people in 15 cities and manages 10 dams and surface water reservoirs, three water treatment plants, a state-of-the-art water quality laboratory, 400 acres of groundwater recharge ponds, and 275 miles of streams. The Purchasing and Contracts Manager oversees a team of approximately 15 staff and manages the procurement process, purchasing activities, and consulting contracts. They manage the development and implementation of sourcing strategies, manage sourcing processes, and identify and achieve cost-saving objectives. They oversee the establishment of highly complex and high dollar contracts for goods and general services; work with project managers to understand business needs; work with counsel to establish contract templates and revise policy and procedures related to procurement and surplus of goods; identify appropriate sourcing technologies; lead complex negotiations of contracts, and execute procurement processes while in compliance with internal and external laws, regulations, and policies. Our ideal candidate is an experienced public sector procurement manager who's collaborative, a change agent, highly organized, and adept at juggling heavy workloads and multiple high priorities. They excel at working with internal stakeholders, driving toward solutions, and serving as a trusted advisor to business partners and staff. They are an exceptional people manager with a track record of building relationships, instilling passion and enthusiasm, and leading teams through change. Key Responsibilities include, but are not limited to:

  • Manages, plans, and oversees the development and implementation of sourcing strategies, management of sourcing processes to include e-procurement solutions and the identification and achievement of cost-saving objectives.
  • Works with project managers to understand business needs, develops scopes of work and specifications, negotiates contracts, and monitors/enforces contractual performance.
  • Provides ongoing technical support, guidance, and training for department colleagues.
  • Leads in the formulation of program policies, goals, and procedures, identifies opportunities for improving service delivery methods and analyzes data, and provides recommendations to management.


Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below. Ideal Experience:

  • Managerial procurement experience with a large public-sector agency (at least five years) with a high volume of complex contracts for a wide range of commodities and services.
  • Experience managing a staff of fifteen or more.
  • Experience in establishing highly complex and high-dollar contracts for goods and general services.
  • Experience training internal stakeholders on new procedures and best practices related to public sector procurement.
  • Experience with Enterprise Resource Planning (ERP) system implementation and management.
  • Experience providing upper management, Board, and business presentations.
  • Experience with contract preparation, contract administration, working with vendors throughout the procurement process, bid protest, and other applicable public sector contracting knowledge. Ideal Skills and Abilities:
  • Administer complex, technical, and sensitive purchasing, contracts, and warehouse services and projects in an independent manner.
  • Evaluate and develop improvements to purchasing, contracts, and warehouse operations, procedures, policies, or methods.
  • Conduct purchasing, contract research, evaluate alternatives, make sound recommendations, and prepare effective staff reports.
  • Ability to make presentations to the Board and upper management.
  • Motivate and provide technical mentorship to team members.
  • Establish themselves as a trusted adviser to our business partners, while maintaining and fostering positive, collaborative, and effective working relationships with colleagues Ideal Knowledge:
  • Public procurement related to federal, state, and local government laws and regulations including California Public Contract Code.
  • Knowledge of prevailing wage, public agency competitive bidding process, and statutes applicable to the public sector.
  • Principles and techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Valley Water staff.
  • Principles and practices of purchasing, contracts and project budget development and administration, contract negotiation and management, and sound financial management policies and procedures.
  • Administrative principles and practices, including goal setting, program development, implementation, and evaluation, budget development and administration, and project management.
  • Knowledge of electronic bidding systems, E-procurement management, and Enterprise Resource Planning (ERP) systems.
  • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and staff development. Ideal Training and Education:
  • Equivalent to graduation from an accredited four-year college or university with major coursework in contracts management, business or public administration, or a related field. Required License or Certificate
  • Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
  • A valid Certified Public Procurement Officer (CPPO) certificate from the Universal Public Procurement Certification Council (UPPCC) is desired.

Application Process

To review the Job Description, please click Purchasing and Consultant Contracts Unit (Position Code 752) COVID-19 vaccination requirement: *To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID-19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting) Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date. This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite. This posting will close without notice. Please submit your application as soon as possible to ensure consideration for this role. Selection Process (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended. NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification.Covid-19 Vaccination Requirement: * Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021, Public Health Officer Order. **Limited Exemptions to Vaccination Requirement An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they: 1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable; 2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or, 3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request. Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260. Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants. To apply, please visit Copyright ©2022 Inc. All rights reserved.