Assistant Procurement Specialist

  • Company: County of San Diego
  • Location: San Diego, California 92123 USA
  • Salary: $48,984 to $60,236
  • Date Posted: June 8, 2022
  • Closing Date: July 5, 2022


This is the entry level class in this series. Under direct supervision, incumbents learn to perform purchases of supplies, equipment and services, and become progressively responsible for simple or routine purchases of goods and services.

Essential Functions: Reviews requisitions and specifications using on-line requisition system. Advises user department representatives on purchase methods and alternate products and may recommend substitutes. Solicits quotations and bids. Negotiates prices and terms. Drafts agreements, including purchase orders and contracts. Resolves discrepancies and invoice problems. Develops and maintains bidders' lists. Prepares formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria. Makes award determinations. Performs lifecycle contract management, including communicating with suppliers and departments regarding services and complaints. Recommends new or revised purchasing procedures. Assists suppliers registering on County self-service website to receive solicitations and support supplier outreach events. Makes presentations to groups.

KNOWLEDGE, SKILL AND ABILITIES Knowledge of: Telephone, office, and online etiquette Current technology and trends in the profession Purchasing practices and procedures, including the competitive bid system Market research, including supplier practices regarding pricing, material management, shipping, warranties and invoicing General business practices and procedures Accounting principles and cost/price analysis Contract management practices and systems Negotiated procurements Principles and practices of public sector purchasing Contracting law, Uniform Commercial Code, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations and awarding of contracts County customer service objectives and strategies

Skills and Abilities to: Use electronic purchasing systems, modern office equipment and software Read, interpret and explain laws, rules and office policies and procedures Follow written and oral instructions Perform basic math; use and calculate measuring units File, search for, and retrieve records Prepare written contractual documents and complete documentation Compile data for purposes of bidding and awarding contracts Effectively communicate orally and in writing Establish effective working relationships with management, employees, employee representatives and the public representing diverse cultures and backgrounds Treat County employees, representatives of outside agencies and members of the public with courtesy and respect Assess the customer's immediate needs and ensure customer's receipt of needed services through personal service or making appropriate referral Exercise appropriate judgment in answering questions and releasing information; analyze and project consequences of decisions and/or recommendations Provides responsive, high quality service to County employees, representatives of outside agencies and members of the public by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner Desirable Traits Communicates Effectively, Knowledge Worker, Customer Focused, Values and Respects Others, Drives to Excel, Teamwork and Collaboration, Continuous Learning, Demonstrates Ethical Behavior, Supportive of Change.


Education, training, and/or experience that demonstrate possession of the knowledge, skills and abilities listed above. Qualifying education and experience may be considered.

Examples of qualifying education/experience: An associate's degree from an accredited U.S. college or university, or a certified foreign studies equivalency, preferably in business administration, accounting, finance, marketing, economics or a closely related field; OR, Two (2) years of progressively responsible buying experience, purchasing of a variety of commodities and services in a service industry or public agency; OR, Possession of a CPPB, APP, CPM, CPSM, CPPO, CPCM, or CACM certificate in purchasing/procurement management, as described under Certification/Registration.

Application Process

Apply at:

Contact Info

Name: Larise Baker
Phone: 858-505-6384
Closing Date: July 5, 2022