Job

Purchasing Analyst

  • Company: City of Ocoee
  • Location: Ocoee, Florida 34761 U.S.
  • Salary: $73,812
  • Date Posted: September 13, 2022
  • Closing Date: October 15, 2022

Description

Open until filled, Come join us! 10 miles West of Orlando, Brand new City Hall, 9/80 Work Schedule (every other Friday off). Generous PTO. Pension Plan. See Ocoee.org HR website job posting for Benefits information. Performs professional, technical, and administrative work in the procurement of a variety of materials,supplies, and equipment for the City and in developing/administering contracts. Work includes responsibility for reviewing requisitions, preparing purchase orders, requests for proposals, annual contracts, evaluating bids, conducting market surveys, and resolving problems with vendors. Work is performed within defined purchasing policies; however, employees must exercise considerable independent judgment and initiative in the review and evaluation of departmental requests, specifications, bids, and proposals and the resolution of problems. Performance is reviewed through meetings, analysis of reports and results obtained to ensure conformance with established policies.

Requirements

Prepares Requests for Proposals, Invitations for Bids, and procurement packages involving contractual services, consultants, equipment, supplies, construction, and capital improvements.

• Obtains best prices consistent with quality and quantity; expedites shipments by contacting vendors regarding errors, incorrect shipments and other discrepancies, and effects equitable solutions.

• Administers various contract management functions, such as verifying evidence of Contractor's progress; reviewing and providing recommendations on proposals resulting from change orders.

• Mediates delivery schedule changes; monitoring contractor's compliance with contract, statutory and regulatory provisions, etc.

• Negotiates with bidder including such items as clarification of conflicting interpretations of the contract, allowable cost compensation structures, and subcontracting programs.

• Analyzes bids and proposals to ensure all specifications are met.

• Recommends selection of bids for best price, quality and delivery time; notifies vendors of selection.

• Purchasing supplies, equipment and services in accordance with established policy and the City's Purchasing Code.

• Formulates and prepares agenda items, construction and annual contracts, contract amendments, addenda, task authorizations, and change orders.

• Reviews departmental requisitions and consults with personnel on their needs; provides technical assistance and recommends changes or substitutions whenever necessary to reduce cost, improve quality and/or facilitate delivery.

• Ensures all contract documents are properly executed and current including Agreements and any amendments thereto, insurance certificates, performance and bid bonds, warranties, etc.

• Maintains purchase orders and requisition registers; keeps files of vendors from whom bids have been requested, and records bids received; receives quotations for materials, supplies and services; conducts pre-bid meetings and bid openings.

• Advises on establishing material standards, specifications, quotations, delivery terms and costs.

• Develops forms and procedures for contract administration and maintains computerized database for monitoring and tracking of commodity contracts.

• Follows up on all purchases and monitors open purchase orders; resolves all questions raised by vendors or originating departments, ensuring satisfactory resolution of problems.

• Prepares monthly purchasing summary and quarterly reports, other reports and statistical data.

PURCHASING ANALYST Revised 2022

• Types correspondence, accounting and statistical tables and miscellaneous materials prepared by supervisor and enters data in computer system.

• Issues and receives vendor application and adds vendors to the vendor list.

• Assists Procurement Manager with evaluation of bids and proposals to determine most responsive and responsible submittal; evaluates responses, pricing data, scope of services and contract terms.

• Prepares purchase orders for city-wide purchases

• Assists with the City’s annual surplus sale.

• Performs related duties as directed when such duties are logical/appropriate assignment to position.

Bachelor Degree in Business Administration or related field, plus two (2) to four (4) years of experience in purchasing and contract administration and negotiation; or an equivalent combination of training, education and experience. Certified Public Purchasing Buyer (CPPB) or NIGP-CPP may substitute the educational credentialing. Must possess and maintain a valid Florida driver's license without any restrictions.

Application Process

https://fl-ocoee.civicplushrms.com/careers/

Contact Info


Name: Human Resources
Phone: 407-905-3154
Closing Date: October 15, 2022
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