HWU Purchasing Manager

Description

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

· Maximize the career potential of employees by establishing a personal development plan and identifying specific training and development activities for current and future assignments;

· Complete performance appraisals, including goal establishment and development planning, in a timely manner;

· Provide direction and leadership to the employees;

· Provide technical assistance/guidance as needed;

· Handle personnel matters including disputes, problems, and discipline;

· Assign, review, and evaluate effectiveness of employee’s work;

· Participate in hiring process by request;

· Work to control costs wherever possible while keeping focus on the long-term objectives of the department and Utility;

· Implement standard operating procedures for department related to all purchasing activities of the utility;

· Supervise and administer the purchasing programs and activities of the Henderson Water Utility, including the utilization of Hansen Asset Management Software for purchasing activities, accounts payable, and the management of fixed assets;

· Conduct or supervise internal audit of HWU purchasing transactions and inventory management;

· Provide information and assistance to utility departments regarding purchasing issues;

· Provide training to new supervisors regarding HWU purchasing policies;

· Provide training to utility departments in use of purchasing systems;

· Secures preliminary prices on equipment and vehicles for departmental use in preparing budgets;

· Perform duties of Inventory Coordinator as necessary;

· Coordinate purchasing activities;

· Review purchase orders to ascertain accuracy, proper accounting, and conformity with bid/quote;

· Monitor and maintain knowledge of current state price contracts/specifications;

· Determine best method of procurement for each purchase to ensure compliance with state statutes, HWU policies, grant requirements, and other guidelines;

· Recommend contracts with vendors;

· Develop new supply sources;

· Coordinate bidding process;

· Draft specifications for equipment purchases;

· Assist other departments in drafting equipment specification as needed;

· Submit requests for bids/proposals to vendors or service providers;

· Open bid packages in public setting and read submitted bids aloud at designated time;

· Review/analyze bids and makes purchasing recommendations;

· Assist in resolving problems with purchases or services;

· Discuss defective or unacceptable goods/services with users or vendors to determine source of problem and appropriate corrective action;

· Assist the General Manager in developing a strategic plan for the Purchasing department that coincides with the overall plan/goals of the Utility – including long and short term objectives and related budgets;

· Involve employees in carrying out the department/Utility goals

· Work with other HWU staff by providing purchasing advice/support for the design and evaluation of projects;

· Ensure all purchasing activities comply with HWU Water and Sewer Commission policies and State Regulations;

· Stay current with purchasing regulations;

· Maintains current catalogs, price lists, vendor information, and related information for reference;

· Maintain a comprehensive, current knowledge of applicable laws/regulations;

· Maintain an awareness of new trends and advances in the profession;

· Read professional literature;

· Maintain appropriate professional affiliations;

· Attend appropriate training seminars/workshops/meetings;

· Manage the development and maintenance of detailed, accurate and readily available purchasing records and reports;

· Write concise and complete reports for the Water and Sewer Commission as requested;

· Ensure personal and departmental compliance with all state safety regulations and HWU safety policies;

· Ensure proper housekeeping in department;

· Conduct appropriate safety meetings as requested;

· Ensure personal and department attendance at appropriate safety meetings;

· Participate in/Conduct accident investigations as necessary;

· Collect hazard analysis information to be used in eliminating hazards and reducing incidents at the Utility;

· Perform routine safety inspections of department and report or correct all identified hazards;

· Report all work related accidents, incidents, and near-misses to supervisor and/or safety department;

· Participate in finding solutions to safety or health related hazards;

· Get involved in showing new employees proper safety procedures;

· Stay current with and operate a computer with software including Microsoft Office Suite, Hansen Asset Management Software, and other software required to perform essential functions of the position;

· Prepare or complete various forms, reports, correspondence, bid specifications, bid schedule, budget documents, audit reports, graphs, or other documents;

· Communicate with supervisor, employees, other departments, vendors, sales representatives, auditors, state/federal agencies, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems;

· Maintain a positive attitude with other HWU employees;

· Maintains regular and predictable in-person attendance during regular business hours of the Water Utility is required;

· Maintain good public relations;

· Maintain availability to respond to emergency calls 24 hours a day, 7 days a week;

· Attend meetings, serve on committees, and/or make speeches or presentations as needed;

· Must undergo and successfully complete drug test and alcohol screening prior to employment and undergo and successfully complete future drug test and/or alcohol screening pursuant to the City’s Drug and Alcohol policy.

Requirements

MINIMUM QUALIFICATIONS

Bachelor’s degree in marketing, business management, accounting, finance, or a related field; supplemented by three (3) years of progressively responsible purchasing experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Desired: 5 years of purchasing management experience; Appropriate professional purchasing certification.

Application Process

Candidates are required to apply online. Visit http://hendersonky.gov and then click Job Opportunities for instructions.

Contact Info