Senior HUB Associate (Supplier Diversity Program)

  • Company: The University of Texas
  • Location: Austin, Texas 78701 United States
  • Salary: $73,000 to $80,000
  • Date Posted: February 21, 2023


Flexible work arrangements are available for this position, including the ability to work remotely. Remote work for individuals who reside outside Texas but within the United States and its territories will be considered and requires approval. The HUB/SB Program Office is committed to providing opportunities to compete for contracts and purchases while creating a fair and open competitive market, and improving community awareness. For more information on HUB/SB Program Office, please visit: We are committed to conducting our work in a way that reflects our value of diversity. To that end, we want all of our employees to feel confident that their varied backgrounds and experiences are embraced. Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 8% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see: and . Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.


Working closely with university and community stakeholders to create equitable access to meaningful business opportunities to certified HUBs, this role will engage in planning, development; delivery and reporting of contracting opportunities for minority, women, and service disabled veteran-owned businesses; fostering public value including reviewing procurement processes as related to diverse business participation; establishing diverse participation goals, facilitating Good Faith Effort (GFE); monitoring compliance; and reporting HUB utilization as related to procurements and business contracts. Responsibilities Relationship Management - Lead efforts to promote transparency and open communication between HUB/SB community and University personnel. Actively participate in regular project meetings and business reviews. Attend meetings (including pre-bid conferences, local outreach events, and economic opportunity forums) and make presentations to inform and engage minority trade/advocacy organizations and HUB vendors of university construction contracting opportunities. Identify training and development needs in the HUB/SB community; plan, develop, and implement workshop/training opportunities. Facilitate meetings between HUB/SB suppliers and appropriate personnel at UT Austin in an effort to foster positive business relationships and safeguard for the highest level of qualified and diverse supplier performance. Acquisition Advocacy - Work in partnership with Procurement and Payment Services (PPS) team members and other professionals across the University to engage in strategic sourcing, planning, and execution of procurements to ensure procurement strategies are fair and open in regard to HUB/SB concerns. Review RFPs, RFQs, RFIs, and other related procurement documents for HUB/SB inclusion and consideration. Ensure dissemination of solicitation and contracting opportunity information to HUB/SB suppliers and advocacy organizations. Contract Compliance Monitoring - Receive and process documents in support of HUB program activities - including requests to evaluate contracting opportunities for subcontracting probability, HUB Subcontracting Plans (HSPs), Progress Assessment Reports (PARs), and other related documents. Confirm documentation included in solicitation responses, contracts, HSPs, and PARs is compliant with applicable HUB rules. Responsible for timely confirmation, entry, and/or update of HUB participation information in university’s diversity compliance system, and quality control methods. Analytics - Create and analyze data regarding HUB/SB utilization in relation to solicitations, contracts, and expenditures. Track and report HUB/SB utilization, goals, and metrics. Draft executive briefs and other communication content and reports as requested. Professional Knowledge and Development - Maintain expertise and create goals for professional development. Keep abreast of issues and changes in the supplier diversity field by attending professional meetings, participating in procurement and related organizations. Remain current with market trends through relationships with suppliers and market experts. Maintain a working knowledge of applicable federal, state and local laws and regulations as well as any internal policies or procedures to ensure behavior exhibited represents the highest level of integrity, honesty, and transparency. Actively participate in and provide expertise in Procurement and Payment Services assigned committees and meetings. Performs other duties as assigned. Knowledge, Skills, Abilities Excellent organizational, project management, communication, and problem-solving abilities. Experience with data analysis and information management. Team-oriented and skilled in working within a collaborative and fast paced environment. Ability to listen and communicate; exercise good judgment to form decisions and carry out assigned duties. Attention to detail, excellent customer service skills, and ability to collaborate, coordinate, and communicate, effectively with internal clients, stakeholders, and internal business partner organizations. High proficiency with office productivity tools such as Microsoft Office Suite. High proficiency in oral and written communication, negotiation, and conflict resolution. Ability to perform in complex environments with multiple stakeholders. Acts with service mindset, always establishing and maintaining trust and respect. Required Qualifications Bachelor's degree in Business, Management, Leadership or relevant field of work performed. Relevant work experience may be substituted as appropriate. A minimum of 7+ years’ experience coordinating and administering programs is required. Minimum of one (1) professional purchasing certification must be attained within twelve-month period of appointment to the position. Once, attained, certification must be maintained active. Certification in the following areas shall be acceptable: Certified Texas Contract Developer (CTCD) Certified Texas Contract Manager (CTCM) Certified Professional in Supply Management (CPSM) Certified Purchasing Manager (CPM) Certified Professional Public Buyer (CPPB) Certified Public Purchasing Officer (CPPO) Preferred Qualifications 5+ years of diversity/compliance/procurement or supplier diversity program development and/or management work experience. Experience working with a State of Texas agency. Experience with construction of public projects. Experience in B2GNow diversity compliance software. Excellent written and oral communication skills. Working Conditions Work within standard office conditions. Repetitive use of a keyboard at workstation is required. Conversing on the phone throughout the day. Climbing stairs is required. Ability to work with a scanner, computer and copier throughout the day. Lift, carry and file paper files. Use of manual dexterity. Security and confidentiality sensitivity. Criminal background check will be conducted. Continuously work with a high volume of contracts and purchase order with short pressure of deadlines. Working more than forty hours per week may be required. Work in shared office space with noise and other distractions.

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