The Director of Procurement and Contracts is the College's agent for acquiring all materials, services, supplies, and equipment and provides leadership and direction through management of a comprehensive and coordinated program of procurement, inventory, and materials control activities including purchasing, property control, surplus property, receiving and contract administration. The Director is responsible for planning and directing the activities of the College's purchasing program to support the campus community and develops policies and procedures to establish and maintain legal compliance, financial accountability, physical control and effective resource utilization for assigned programs. The Director represents the College in negotiations or awarding contracts with authority to obligate physical and financial resources. The Director ensures a customer-centered approach is used to provide services.
Provides leadership and direction for the College regarding procurement/materials management by directing and managing a comprehensive and coordinated program of procurement, inventory, and materials control activities including purchasing, property control, surplus property, receiving, and contract administration.
Protects the interests of the College regarding procurements by serving as the College's official representative in discussions between vendors and College departments on purchasing issues, shipping, receiving, invoicing, and all other areas of responsibility, and by monitoring vendor activities for compliance with all contract terms and conditions.
Ensures that purchasing activities are accomplished with a minimum time lag and in accordance with College fiscal rules.
Enhances the range and quality of procurement services to the College's departments, by coordinating and providing input regarding the design and/or selection of automation systems and being proactive in seeking the use of information technologies to automate and expedite the purchasing process and warehousing procedures.
Determines all source selection methods of all bid processes for goods and services, including product and services information research, in consultation with end user(s). Drafts, researches, edits and finalizes competitive solicitations, sole source justifications and related documents. Utilizes state pricing agreements and purchasing co-ops. Is responsible for bid evaluation, RFP process guidance and oversight, vendor negotiations, sole source and emergency purchase determination, and purchase order/contract awards.
Reviews and monitors capital purchases to ensure compliance with fiscal rules.
Implements and administers the Collegeâs procurement card program and monitor all transactions for policy compliance.
Identifies opportunities to reduce costs; analyzes available data, trends, and feedback, and ensures compliance with expectations for optimal operation and goal achievement.
Reviews, negotiates, and drafts and edits contracts, agreements, grants, sub-contracts, leases, contract amendments, renewals and other legally binding documents.
Supports contract management with understanding and interpretation of contract terms and conditions to resolve administrative and management problems, changes in requirements, resolution of contract disputes, and contract termination.
Minimizes institutional liability by reviewing and recommending approval or disapproval of College contracts in terms of the adequacy of contract terminology and content and obligation of the physical resources of the College.
Assures the prompt and effective delivery of essential goods and services to the College's administrative and academic departments.
Promotes exceptional customer service by maintaining an active dialogue with departments regarding purchasing policies and procedures, providing training to keep the departments current in all aspects of procurement operations, and soliciting feedback from customers regarding Procurement Servicesâ existing services.
Conduct training for administration, college departments, grant directors, and faculty and staff to aid in the understanding of the purchasing process including the purchasing card, RFP process, requisitions, travel forms and check requests.
Direct College department heads in the procurement process in order to meet program needs most effectively.
Ensures fiscal responsibility and accountability through oversight of the annual departmental budget, authorizing the expenditure of funds, and exercising fiscal management for areas under direct supervision.
Develops a competent, productive, and effective departmental staff by recruiting and hiring qualified applicants, providing training and orientation on departmental policies and procedures, assigning work responsibilities and priorities, supervising (directly and through delegation) work activities, and evaluating the performances of professional, clerical, and support personnel.
Review and maintain good record of purchasing files and records (purchase orders, contracts, etc.) to ensure its compliance with College policies and procedures and ensure the availability of documentation.
Continually evaluate/improve purchasing processes.
Responsible for administration of College Travel Program
Review and approval all travel authorizations and travel reconciliations for adherence to fiscal rules to ensure acceptable expenditures and documentation.
Manage event card including training of College employees in the appropriate use of the Event card
Coordination with the issuing bank regard the overall Event card program.
Remains competent and current in best-in-class purchasing practices through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Chief Financial Officer.
Contributes to the overall success of the College by performing all other duties and responsibilities as assigned by the Chief Financial Officer.
Demonstrates a commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities
Maintains knowledge and awareness of digital accessibility including the American with Disabilities Act and Section 508.
Produces and remediates digitally accessible materials in accordance with FLC standards.
Perform other duties as assigned
A minimum of five years of management experience in positions with responsibilities in procurement, or supply services.
Supervisory and administrative skills.
Experience working in an Enterprise Resource Planning software.
Extensive knowledge of Microsoft Excel, Word, and Outlook.
Specific experience in areas related to purchasing, contract services, accounting, budgeting
General experience using automated purchasing procedures
Certification: Certified Purchasing Manager (CPM) or Certified Public Purchasing Officer (CPPO)
A complete application packet includes:
Cover letter addressing interest and qualifications for position
Include details regarding how your personal and professional experiences allow you to encourage a learning environment grounded in equity and inclusion. âHow do you envision contributing to Fort Lewis Collegeâs commitment to equity and inclusion?â
Names and contact information for three current, professional references
Submit materials as one PDF file via email to:
Application materials received on or before April 18, 2021, will receive full consideration.
Closing Date: April 18, 2021