DescriptionA Procurement Officer II is the full performance level of professional work in procurement sourcing and award activities, contract management and overall procurement operations. Employees in this classification provide technical interpretation, instruction, guidance and assistance in accordance with Judiciary procurement policy, procedures, laws and regulations. Employees in this classification receive general supervision from the Procurement Manager, or other designated administrator.
Essential Functions: Develops complex contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with Judiciary procurement procedures, laws and regulations for the procurement of all necessary commodities and services. Conducts pre-bid/pre-proposal conferences, site inspections, explains procurement requirements, establishes procurement procedures, and schedules, participates in, and conducts offeror discussions and contract negotiations. Manages the advertisement of procurement opportunities, distributes specifications to vendors, conducts vendor conferences, receives and secures bid or proposals, oversees the evaluation process and contract award. Prepares minutes of pre-bid/pre-proposal conferences, addenda to Request for Proposals (RFPs) and Invitation for Bids (IFBs) and answers written questions from potential Bidders and Offerors. Conducts bid openings for competitive procurements to determine whether bidders are qualified to be selected for award and recommends proposals for award. Examines bids and proposals to determine issues of responsiveness and responsibility and need for additional information. Conducts vendor debriefing sessions. Negotiates the most favorable prices, terms and conditions for competitive procurements, as well as noncompetitive sole source and emergency procurements. Utilizes the Maryland Judiciary financial system, GEARS, to manage requisitions, create purchase orders, contracts, and change orders. Issues purchase orders to vendors, ensuring that the information is accurate and complete. Researches complex issues within system and provides resolution to internal and external stakeholders. Meets regularly with key stakeholders. Prepares and communicates stakeholder information relative to each given area of responsibility to include by commodity, supplier, and upcoming and historical procurements and spend. Advise stakeholders as required. Meets regularly with suppliers and stakeholders interested in doing business with the Judiciary. Trains Using Units on advanced procurement policies and procedures. Confers with Legal Affairs, Using Units and/or DBF, by face to face, e-mail or by phone, as needed to review award recommendations, bid irregularities, contract disputes, procurement documentation, contract terms, financial terms, vendor performance and other items as appropriate. Meets or exceeds all internal audit risk reduction guidelines, stays current and supports all new internal controls. May provide advice and guidance related to these issues to paraprofessional support staff. Conducts procurements for and manages master contracts, including indefinite quantity contracts for Judiciary-wide use. Evaluates contractor's performance against terms and conditions of contracts and recommends corrective actions, such as the application of damages, withholding of payment or termination of contract. Formulates Judiciary responses to bid protests and provides testimony in bid protest appeals.
- Level I - Bachelor's Degree from an accredited college or university.
- Level II - Bachelor's Degree from an accredited college or university.
- Procurement Officer I: Two (2) years of professional experience in procurement sourcing, award activities, contract management, grant management, or procurement operations. Note: Professional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
- Procurement Officer II: Three (3) years of professional experience in procurement sourcing, award activities, contract management, grant management, or procurement operations. Note: Professional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Skills/Abilities: Knowledge of the theories, principles and practices of public procurement administration; Knowledge of government procurement laws, regulations, policies and procedures; Knowledge of contract and specification writing techniques; Knowledge of the principles and practices of management and public administration; Knowledge of Minority Business Enterprise Program and Veteran Owned Small Enterprise Program; Skill in conducting complex procurements; Skill in reviewing, analyzing and approving contract or procurement documents and submissions for required content and proper format; Skill in providing guidance and training to Judiciary staff in contract or procurement laws, regulations, policies and procedures; Ability to review procurement contracts for compliance with applicable laws and regulations and make necessary revisions; Ability to construct, review and recommend approval of procurement-related transactions to the Director, State Court Administrator and/or Chief Judge; Ability to monitor using unit compliance with Judiciary procurement policies and procedures and provide appropriate training to correct deficiencies; Ability to independently prepare accurate and complete contracting and purchasing documents; Ability to conduct pre-bid conferences and explain procurement regulations and procedures; Ability to work and complete assignments under strict timelines; Ability to communicate effectively with all levels of officials both inside and outside the Judiciary.
Name: Daniel Mays
Closing Date: September 30, 2021