Job

Purchasing Officer

  • Company: Columbia County Board of County Commissioners
  • Location: Lake City, Florida 32055 United States
  • Salary: $55,494 to $75,108
  • Date Posted: November 23, 2022
  • Closing Date: December 6, 2022

Description

MAJOR FUNCTION: This is a highly responsible, administrative support classification reporting to Administrative Services. This classification acts as the chief purchasing agent. Work involves planning, developing and implementing policy and procedures for negotiating and entering into contracts to procure services and equipment for County departments at prices and quality standards that best benefit the County. Employee is responsible for preparing bid specifications, reviewing bid replies and proposals, awarding purchasing contracts, and administering contracts for materials, supplies and/or services. Employee is also responsible for managing and maintaining inventories, and general bookkeeping duties associated with acquisition and transfer of supplies and equipment including, but not limited to, the use of automated purchase orders.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of modern governmental purchasing principles, methods and procedures. Knowledge of the methods and procedures used in preparing bid specifications. Knowledge of the formal and informal bid process. Knowledge of modern office practices and procedures. Knowledge of the principles or organization and administration. Knowledge of the various grades, quality standards, and sources of supply and price trends for a variety of goods and services. Knowledge of the current literature, trends and developments in the field of governmental purchasing. Ability to use popular computer-driven word processing, spreadsheet and file maintenance programs. Ability to work rapidly and accurately with figures. Ability to prepare bid specifications for a variety of equipment and services purchased by the County. Ability to exercise independent judgment in selecting from items available and cost quotations when recommending purchases. Ability to maintain accurate inventory and purchasing records and prepare periodic reports from these records. Ability to understand and follow oral and written instructions. Ability to answer inquires and questions concerning purchasing. Ability to exercise tact and courtesy and firmness in frequent contact with vendors. Ability to establish and maintain effective working relationships as necessitated by work assignments.

ESSENTIAL FUNCTIONS: Plans, implements and maintains purchasing and distribution policies and procedures for County departments; prepares and distributes proper forms and instructional memorandums to department heads; provides department heads with information of new products and items available, as appropriate. Prepares purchase specifications and conditions to elicit competitive pricing from a variety of vendors; oversees advertising of formal bid notices in adherence with state general statutes; reviews and evaluates vendors’ proposals to determine compliance with stated specifications and conditions. Encumbers funds and notifies finance officer and department heads of need for budget transfers, as appropriate. Complies and maintains various files and data concerning vendor lists, prices, commodity availability, specifications, and other resource materials. Maintains fixed assets control/inventory. Prepares edits and executes contractual documents for procurement of construction and professional and other services; assists with administration of approved contracts, as requested. Reviews insurance certificates to ensure propriety of coverage offered, limits, issuance and expiration dates and ratings of insurance carriers. Review purchase orders/requisitions for the County. Assists in development of purchasing department budget; assists other departments in developing budget proposals. Must be proficient in the use of computers, MS Word, MS Excel and other various types software related to purchasing.

NON ESSENTIAL FUNCTIONS: Works on cooperative purchases with other governmental entities. Performs other job related duties as required. (These essential job functions are not to be construed as a complete statement of all duties performed.)

WORK ENVIRONMENT: Majority of work is performed in an office. However, this position requires mobility to attend meetings outside the office and outside of normal working hours and to perform physical inventories on a department by department basis.

Requirements

TRAINING AND EXPERIENCE:

Minimum Experience: Graduation from an accredited four year college or university with degree in a related area and two (2) years responsible experience in purchasing work. Experience may substitute for education.

PROFESSIONAL LICENSES: Possession of a valid Florida Drivers License. This position requires that a financial disclosure form be filed annually in accordance with Florida Statute.

Application Process

Application can be found at https://www.columbiacountyfla.com/Jobs.asp. Follow the instructions listed on the application and job posting to submit the application to Human Resources for the Board of County Commissioners.

Contact Info


Name: Liz Ott
Phone: 386-719-2025
Email: lott@columbiacountyfla.com
Closing Date: December 6, 2022
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