Job

Contract Specialist

  • Company: Clayton County Board of Commissioners
  • Location: Jonesboro, Georgia 30236 United States
  • Salary: $35,779 to $35,780
  • Date Posted: June 6, 2022
  • Closing Date: July 31, 2022

Description

The purpose of this classification is to execute highly responsible administrative and contracts work for the Central Services Department. Work requires a thorough knowledge of department operations, procedures, and overall county organization performed with considerable independence and confidentiality, and interpretation of policies which may include special assignments that involve independent research. Prepares legal notices for publication in the newspaper, monitors for compliance and files as required by county ordinance prepares bid packages and makes distribution to vendors, news media and other interested parties. Also handles the E-bid system. Prepares invitation to bid forms, instructions and legal documents, developing appropriate vendor list for each bid package specifications, requests for proposals, scheduling bid openings and pre-bid conferences, recording such openings and conferences as appropriate, coordinating with requesting department as necessary. Prepares folders; maintains purchasing files, program records, legal documents, etc.; Prepares or completes various forms, reports, correspondence, and/or other documents. May train clerical staff. Coordinates renewal of annual contracts; determines renewability of contracts; forwards renewal notices to using department and contractors; schedules re-bids as necessary.

Maintains renewal files: prepares renewal documents; contacts appropriate departments of contract expiration, renewals, agreements, re-bids, terminations or awards; notifies vendors of re-bids and renewals by written correspondence and telephone contact; maintains and updates contracts calendars both manual and automated; Continually updates annual contract list for buyer’s procurement process.

Processes bids and related documents: Accepts sealed bids, contracts, correspondence, and related documents; receives, date stamps and files bids, bid files, bid contracts, invoices, and related documents and files accordingly; maintains files for bids, makes copies of bid information and distributes to appropriate parties and maintains copies in department manual files; types letters, correspondence, contracts and bid packages.

Requirements

Associate’s degree in Business Administration or closely related field; supplemented by two (2) years of previous experience and/or training that includes contract experience in preparing invitation for bids (ITB) and renewing annual contract documents. Type 40 wpm preferred, proficient in Microsoft Excel and Word, possess and maintain a valid Georgia driver’s license.

Application Process

Please visit www.claytoncountyga.gov Please click on "Jobs", then under "Location" click on "Central Services", it will list our current job openings, please review the full job description details, then complete and submit your application.

Contact Info


Name: Stephanie Moncrief
Phone: 770-472-8193
Email: stephanie.moncrief@claytoncountyga.gov
Closing Date: July 31, 2022
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