Responsible for the development and oversight of complex County contracts, amendments and work assignments. Oversee the collection and analyzation of statistical data to measure the efficiency and effectiveness of procurement and contract processes. Supports staff during contract drafting stage of procurement process on an as-needed basis. Assists in the development and maintenance of the County's standard contract templates. Develop and conduct ongoing procurement and contracts training programs for internal and external customers. Supervisory responsibilities include independently managing the workload and performance of the Procurement & Contract Strategy & Compliance team, acting in a mentoring role. Work is performed under the direction of the Procurement & Contracts Strategy Manager. Job Description: Contract Development and Review Develop complex amendments and contracts, inclusive of technology, professional services and high-dollar, high-profile items to comply with County specifications and internal requirements. Develop complex work assignments and amendments to work assignments for construction and professional services (engineering, construction management, etc.) agreements. Analyze and interpret legal terms and conditions within vendor provided contracts and determine potential risk or compliance issues. Collaborate with the Office of the County Attorney, Risk Management, departmental staff, and vendors in the development of contracts and scopes of work. Participate in contract negotiations between the County and vendor. Review and interpret Florida Statutes, county codes and ordinances. Assist in development and maintenance of the County's standard contract templates. Contract Operations & Support Manage the workload and performance of the Procurement & Contract Strategy & Compliance team. Consult with the Procurement Official, Managers and Office of the County attorney on contract questions and issues. Review solicitation and contract documents drafted by Procurement & Contracts Specialists to ensure compliance with adopted templates. Provide guidance to Procurement & Contracts specialists, departmental staff and vendors regarding contracts, amendments, eGenda processing, OnBase and vendor questions and issues. Participate in corrective action meetings with the department and vendor. Create or review corrective action form and all supporting documentation. Responsible for ensuring all contracts are properly logged in the County's central database. Recommend policies and procedures, including but not limited to administrative agent functions, contract compliance policies, vendor performance issues, and suspension and debarment. Assist in the development and maintenance of a vendor evaluation system for tracking vendor performance. Assist in the coordination of the electronic signature process to ensure efficiency in OnBase and with vendors. Conduct OnBase regression testing upon request from EIT for system upgrades and enhancements. Strategic Sourcing & Planning Oversee the collection and analyzation of statistical data to measure the efficiency and effectiveness of procurement and contract processes. Oversee and assist in the development and maintenance of scheduled reports related to solicitation and contract timelines, professional services library usage, customer satisfaction and other procurement functions. Contribute to the continuous improvement of procurement and contract processes and procedures. Oversee the submission and application process for procurement awards, certifications and recognition. Oversee and assist in the collection of procurement and contract performance measures. Oversee and assist with random audits of delegated purchases, contracts, and solicitations to ensure compliance with adopted policies and procedures. Training and Education Develop, maintain and facilitate ongoing procurement and contracts training programs for internal and external customers. Develop and distribute training tools for OnBase (and other contract systems). Oversee and assist in vendor outreach, training and workshops.
Minimum Qualifications: A Bachelor's Degree from an accredited college or university in Public/Business Administration, or related field; and two (2) years of experience in public and/or private procurement or contracts administration. -OR- Associate's Degree from an accredited college or university in related field and four (4) years of experience in public or private sector procurement or contracts administration. - OR - Progressively responsible professional experience which provides the requisite knowledge, skills and abilities for this job may be substituted on a year-for-year basis for the required degree. Master's Degree may substitute for year of experience. Preferred Qualifications: Three (3) years public and/or private procurement or contracts experience. CPPB or CPPO preferred. Job Competencies: Knowledge of local, state, federal public contracting methodology, and applicable Florida Statutes. Ability to think and communicate strategically and analytically, both orally and in writing. Ability to collect, organize and evaluate data to develop logical conclusions. Ability to plan, organize and oversee the work of others. Ability to educate and train staff and Departments. Ability to lead and facilitate meetings and respond to high level and/or controversial issues.