DescriptionThis position is responsible for maintaining strong professional relationships across county departments, vendors, the public and other regulatory agencies. In this role, the incumbent will provide guidance and leadership to the Purchasing team. The work completed in this position involves daily customer service and oversight of complex assignments requiring knowledge of purchasing ordinances and laws, US Postal Service regulations, and fixed asset and accounting policies. In addition to the supervisory role, the incumbent will be responsible for monitoring changes in laws or policies that impact mailing services, procurement, and surplus operations and ensuring appropriate changes are implemented and communicated. EXAMPLES OF DUTIES 1. Provides daily oversight and management to staff in the Purchasing Division for Purchasing, Mail Services and Surplus operations. 2. Responsible for complex rating, billing, reconciling, and database management related to mail service operations, coordination of fixed asset management, surplus operations, and the development of policies, procedures, documentation and communication for these services across the county. 3. Plans and monitors purchasing orders and requisition; drafts internal/external correspondence, reviews; issues RFPs, RFIs, and RFQs; and ensures compliance with Federal, State and County Purchasing requirements, US Postal Service regulations and Surplus requirements. 4. Serves as the Buyer for large and complex purchasing transactions; keeps abreast of changes in regulations, current trends, product information and practices regarding professional purchasing. 5. Ensures and upholds sound ethical standard for purchasing staff and communicates and explains them to customers, vendors and other County staff. 6. Administers the budget and financial reporting for Purchasing Division and prepares budget requests and supplemental materials. 7. Maintains records and prepares reports and correspondence. 8. Serves as a primary resource for customers, vendors, and staff to interpret policies and procedures, Federal and State procurement statues, assessing clients needs and providing dispute resolution when necessary; participates in public outreach with the goal of increasing vendor participation.
EMPLOYMENT STANDARDS 1. Bachelor's degree in purchasing, business administration, public administration or related field AND three years of progressive responsibility in procurement and contracting management in a large/complex organization, that includes one year of supervisory experience or lead level experience in project management, OR, 2. Five years of progressive responsibility in procurement and contracting management in a large/complex organization, that includes one year of supervisory experience or lead level experience in project management, OR, 3. A combination of training, education, and experience that is equivalent to the employment standard listed above and that provides the required knowledge and abilities.
APPLICATION & SELECTION PROCESS: 1. Review applications and supplemental questionnaire to determine those applicants who meet the employment standards. 2. Resume Review. Applicants that meet the employment standard will have their resumes evaluated and scored. Candidates' final score and rank on the eligibility list will be determined by the information provided on their attached resume that demonstrates the skillset outlined in the ideal candidate section. This process may be eliminated if there are fewer than 11 qualified candidates. APPLICATIONS MAY BE OBTAINED AND FILED ONLINE AT: https://www.governmentjobs.com/careers/sbcounty OR 1226 Anacapa Street Santa Barbara, CA 93101
Name: Baljit (Belle) Pannu
Closing Date: January 27, 2021