Job

Contract & Compliance Administrator

  • Company: Metrolink
  • Location: Los Angeles, California 90017 United States
  • Salary: $77,124 to $120,511
  • Date Posted: February 17, 2023

Description

PURPOSE OF POSITION The Contract and Compliance Administrator will assist SCRRA departments with the development of new solicitations and contracts and will provide guidance in the ongoing administration of a variety of contracts for construction, operations, maintenance, and professional services.

DISTINGUISHING CHARACTERISTICS This is the entry level in the Contract and Compliance Administrator series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by higher-level em-ployees.

SUPERVISION EXERCISED AND RECEIVED

• Receive general oversight from senior staff, Director, or Executive level roles.

• No formal supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.

• Administer and monitor contracts to ensure compliance with applicable local, state and federal laws, rules and regulations, as well as SCRRA Policies and Procedures.

• Plan procurements and set pre-award schedules for contracts including Board actions.

• Request quotes and prepare solicitation documents for Invitations for Bids, Requests for Proposals, and Requests for Qualifications.

• Coordinate Pre-Bid/Proposal meetings to present projects and solicitations to potential bid-ders/proposers.

• Prepare draft award recommendations and Board Reports.

• Conform final contract documents and blanket purchase orders.

• Prepare required reports and correspondence.

• Attend various meetings, including pre-Bid/Proposal conferences and post-award debriefings.

• Monitor all aspects of contract compliance.

• Serve as a liaison between contractors, other departments, and other outside entities as required and assist in resolving conflicts between contractors and SCRRA.

• Issue Task Orders.

• Process approvals per assigned delegation of authority.

• Review contractor invoices for contractual compliance.

• Conduct closeout actions upon contract completion such as final audit, payment, release of commit-ted funds etc., under direction of Agency Management.

• Contribute to the advancement of SCRRA’s goals through commitment to productive collaboration with all stakeholders.

• Conduct or assist in negotiations of prices and contract terms and conditions.

• Process purchasing requisitions and prepare purchase orders.

• Prepare items for review in coordination with senior staff.

• Review, approve, and negotiate requests for change orders and contract amendments.

• Provide response for contract usage, budgeting, and other relevant contract information as needed for relevant departments and to satisfy legal and contractual requirements.

• Train internal customers and be a change agent on policies and procedures regarding procurement and contract compliance.

• Perform other related duties as assigned.

Requirements

MINIMUM JOB QUALIFICATIONS EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Public Administration, Business Administration, or a related field.

• A minimum of four (4) years of work experience successfully performing contract administration functions, proposal preparation, contract negotiation, and procurement or a majority of the duties described above.

• A combination of training, education, and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.

PREFERRED QUALIFICATIONS

• Experience with construction, Maintenance, Repair and Operations (MRO), or other facilities related projects.

• Familiarity with Davis-Bacon Act and public works.

KNOWLEDGE, SKILLS AND ABILITIES Knowledge of:

• Public contracting principles

• California and Federal laws applicable to contracts used by public agencies. Prior contracting experi-ence under Federal Transit Administration (FTA) regulations will be taken into consideration

• Cost/price analysis

• Regulated environment

Skilled in:

• Verbal and written communication

• Detailed data analysis

• Microsoft Excel and Word (Intermediate/Advanced)

• Organization and time management

• High degree of accuracy and attention to detail

• Oracle and other automated procurement and contracting applications

Ability to:

• Read and comprehend complex documents such as contracts, statutes, and regulations

• Collaborate with other departments

• Self-motivate, exercise initiative and judgment in carrying out detailed projects and tasks

• Balance and handle multiple priorities simultaneously

• Work in a fast-paced environment

• Handle and maintain confidential information

PHYSICAL REQUIREMENTS

• Transition between a stationary position at a desk or work location and move about Metrolink facili-ties or other work site locations

• Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery

• Transport equipment or boxes up to 25lbs

• Exchange ideas by means of communication

• Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks

• Hear and perceive the nature of sounds when working on or near railroad tracks

• Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working condi-tions and or locations

WORKING CONDITIONS

Position requires work in a normal office environment with little exposure to excessive noise, dust, or tem-perature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Ameri-cans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Application Process

1. Submit application.

2. Application screened by recruiter.

3. Application screened by hiring manager.

4. Shortlist selected for 1st and 2nd interviews.

5. Candidate selected, salary negotiation, background and reference check, and onboarding.

Contact Info


Name: Derek Browning
Phone: 213-452-0248
Email: jobs@scrra.net
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