The Procurement Officer Associate is the entry level of professional work within the Department of Procurement, Contract & Grant Administration (DPCGA) and may be trained and assigned to roles and duties the DPCGA in one or more of the following areas: Procurement Administration Assists in the procurement of basic supplies and services which are typically obtained through the Small Procurement process. Assists with soliciting, evaluating, negotiating and awarding solicitations according to the Maryland Judiciary's Procurement Policy, procedures and regulations. Assists with the administration of the Judiciary's Procurement Card Program. Utilizes the Judiciary's GEARS financial system to process a variety of documents and transactions. Grants & MOUs Researches and disseminates information regarding relevant external funding opportunities for the Maryland Judiciary. Review documents related to the life cycle of both Judiciary and federally funded grants including, but not limited to: applications, Grant Award Notices, Reporting Documents, Funding Opportunities and Grant Award & Acceptance Forms. Reviews Memorandum of Understanding (MOU) agreements between the Administrative Office of the Courts and MOU Partners. Travel Assists the Travel Coordinator with booking travel arrangements, conference enrollments for Judiciary staff, and other administrative functions. Diversity & Outreach Reviews and drafts documents related to the Judiciary's Diversity & Outreach Programs. Assists vendors with identifying and applying for business opportunities with the Judiciary. Employees in this classification receive close supervision from the Procurement Manager, or another designated administrator.
Education: Bachelor's Degree Experience: One (1) year of work experience in procurement sourcing, award activities, contract management, grant management, or procurement operations.
Note: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge, Skills & Abilities:
Knowledge of: Theories, principles, and practices of public procurement and/or grants administration. Government procurement and/or grants laws, regulations, policies, and procedures. Specification writing techniques. The principles and practices of management and public administration.
Skill in: Learning the process of conducting Small Procurements. Using computers and appropriate software to prepare Small Procurement specifications and other procurement documents. Reviewing, analyzing and approving requisition documents for required content and proper format.
Ability to: Assist in the review of procurement documents for compliance with laws and regulations, as well as Judiciary policies and procedures. Prepare accurate and complete solicitation and purchasing documents. Learn and explain procurement regulations and procedures or engage management to assist. Work and complete assignments under strict timelines. Learn and apply concepts regarding the life cycle of all Grants under the Judiciary's control. Update and maintain organized and through electronic and hard-copy files. Communicate effectively with all levels of officials both inside and outside the agency.
Name: Daniel Mays
Closing Date: November 30, 2021