DescriptionThe Department of Finance is seeking experienced Procurement Specialist II. A Procurement Specialist II reviews, analyzes and develops highly complex procurement contracts for the procurement of specialized services and technology for City agencies. Work of this class may involve leading professional and paraprofessional procurement employees but does not involve full supervisory duties or responsibilities. DISTINGUISHING FEATURES OF THE WORK: The work of this class is distinguished from that of the class of Procurement Specialist I in that it involves the negotiation and purchasing of specialized commodities and services or performing such lead responsibilities as assigning, reviewing, and correcting the work of others. The Procurement Specialist II is primarily engaged in the negotiation and purchase of specialized services and technology through the use of Requests for Information (RFI) and Requests for Proposals (RFP) rather than standard Invitations for Bids (IFBs). RFPs include more complex statements of work, specifications, and methods of evaluation based on best value rather than lowest bid. Projects assigned to a Procurement Specialist II generally involve higher dollar purchases and more complex contracts. TYPICAL EXAMPLES OF WORK: The following examples illustrate the work performed in the positions in the class. Positions may require some or all of these examples depending on the organization of work within the agency. This list is not inclusive. A Position may require related duties not listed, if necessary to accomplish the work of the agency. In the Bureau of Procurement of the Department of Finance, reviews, analyzes, negotiates and writes statements of work, specifications and purchasing contracts for specialized services and technology categories to be purchased for the City; develops cost and price analyses on specialized services and technology categories for City officials. Researches and writes complex and highly technical Request for Proposals (RFPs) and commodity or service contracts based upon agency requirements for submission for public bidding; prepares final negotiated contracts and specifications for submission to the Board of Estimates for its approval. Negotiates with contractors, vendors and City agencies on complex and technical services and technology required by City agencies in order to obtain the best quality and price for the City. Issues purchase orders pursuant to Board of Estimates awards. May assign, review and correct the work of a group of procurement specialists and paraprofessional personnel engaged in purchasing a wide variety of commodities/services for City agencies. Confers with agency requisitioning personnel to ascertain, determine and analyze short-term and long-term services and technology requirements. Appears before the Board of Estimates and other City officials to explain contract specifications, technical, and legal requirements, costs and problems. Interviews vendors to obtain price and product information concerning the ability of vendor to supply product or service and to meet delivery dates; makes recommendations on products, services and technology to superiors and City agencies. Investigates, analyzes and resolves highly complex commodity, technology and service disputes between City agencies and vendors. Writes, reviews and approves correspondence to vendors and City agencies, and submits to supervisor for review and comment. Maintains close liaison with City user agencies on commodity, complex technology and service needs and problems. Enters all work in the city's electronic procurement system. Performs related work as required. Employees receive minimum to moderate supervision from a Procurement Manager. Employees in this class work a conventional workweek. Work is performed in an office setting where there is no exposure to environmental hazards. Work requires minimal physical exertion.
RequirementsREQUIRED KNOWLEDGES, SKILLS AND ABILITIES: Knowledge of theories, principles and practices of public procurement. Knowledge of procurement laws, regulations and policies. Knowledge of English usage, grammar and writing techniques. Skill in negotiating commodity, technology and service specifications and contracts. Skill in writing specialized and complex commodity, technology and service specifications and contracts. Skill in investigating and resolving complex disputes between City agencies and vendors concerning the provision of specialized technology and services. Ability to assign, review and correct the work of others. Ability to analyze complex and highly technical technology, equipment, service and supply requests. Ability to effectively communicate both orally and in writing. Ability to establish and maintain effective working relationships with vendors and contractors, City agency personnel, associates, and the general public. Ability to locate sources of supply and to obtain competitive bids. Ability to maintain records and write reports. MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: Requirements – Bachelor's degree from an accredited college or university; three (3) years of procurement experience including procurement planning and solicitation preparation, contract development, negotiation, and contract administration, with emphasis in utilizing complex Request for Proposal (RFP), Invitation for Bid (IFB), Request for Information (RFI), and Request for Quote (RFQs); Equivalencies - Master's degree from an accredited college or university; and two (2) years of procurement experience including procurement planning and solicitation preparation, contract development, negotiation, and contract administration, with an emphasis in utilizing complex RFP's IFB's, RFI's, and RFQs; OR Juris Doctor from an accredited school of law; and one (1) year of procurement experience to include but not limited to procurement planning and solicitation preparation, contract development, negotiation, and contract administration, with emphasis in utilizing complex RFPs, IFBs, RFIs, and RFQs; OR CPPB designation and 5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in government or public sector. LICENSES, REGISTRATIONS AND CERTIFICATES: Employees in this classification must take and pass the Universal Public Purchasing Certification Council (UPPCC) test for certification as a Certified Professional Public Buyer (CPPB) within three (3) years of hiring; failure to pass the test for certification is grounds for dismissal. NOTES: Employees in this classification must maintain the above certification as a condition of employment; failure to maintain certification is grounds for dismissal. Those eligible who are under final consideration for appointment will be required to authorize the release of criminal conviction information.
Name: Dept. Of Human Resources
Closing Date: October 11, 2022