DescriptionNestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year. The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed. Under the supervision of the Procurement Operations Manager (POM), this position supports the strategic procurement and customer service of the procurement of a wide variety of goods and services for the 23 VCCS colleges, the System Office, and the Shared Services Center. The position: • Analyzes market data to make appropriate sourcing decisions in support of strategic sourcing initiatives, including and not limited to increasing levels of procurement authority • Ensures that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws. • Manages procurement issues in coordination with procurement leadership and customer engagement to assign, track and close, attending all customer service calls utilizing the platform effectively for issue resolution • Acts as an escalation point for procurement issues, ensuring reduction of issues to POM and Chief Procurement Officer. • Employs best business practices to continuously improve performance, compliance, efficiency and effectiveness of procurement team. • In collaboration with the Procurement Supervisors, develops procurement related training material, establishes and maintains a platform (environment) for the training material, and maintains the internal procurement training library. • Acts as the Procurement lead for the documentation and maintenance of the library that houses procurement policies and procedures. • Reviews and advises on legislation changes, policy changes (PIMs) and executive orders, directives, etc. • In collaboration with the System Office Sr. Strategic Sourcing Analyst, acts as the SSC lead/champion for SWaM reporting and compliance per applicable executive order(s), VPPA, and APSPM. • Assists the POM to streamline and resolve operations-related procurement issues. • Manages the procurement Process Councils, ensuring optimum procurement operations for SSC, SO and Colleges.
RequirementsRequired KSA’s: • Extensive knowledge of governmental procurement principles, procurement discipline, best value procurement practices, procurement law and contract law • Ability to interpret procurement-related law and policies, apply that knowledge, participate in the development of related policies and procedures, and transfer that knowledge to others • Extensive expertise in complex procurement of supplies, equipment, and professional and non-professional services • Extensive use and understanding of automated procurement systems (e-procurement) • Demonstrated ability to analyze market data to make appropriate sourcing decisions • Ability to develop and comprehend highly complex solicitation and contract documents • Ability to exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective • Ability to think creatively, objectively, and to work to continuously improve business processes and to transfer those skills to others • Ability to build working relationships to solve problems and achieve common goals • Ability to provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to others • Ability to work effectively with a wide range of constituencies in a diverse community • Ability to work effectively and collaboratively in a team environment with matrix reporting relationships and multiple and diverse functional customers • Ability to express thoughts clearly verbally, in writing, and through presentations • Ability to develop, execute, measure, and continuously improve procurement effectiveness • Energetic, resourceful, and self-directed • Ability to maintain confidentiality • Willingness to stay on the forefront of procurement best practices • Ability to use the computer hardware and software required for the job • Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel • Ability to travel within Virginia and within the United States as needed – approximately 10% Required Qualifications: • Bachelor’s degree in Purchasing, Supply Chain, Business or similar area from an accredited institution, or equivalent education and experience in procurement or comparable business functions • Experience leading and/or facilitating projects/initiatives • Experience in a customer service environment • Experience in analyzing data to develop and implement process improvements • Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) within one year of hire and VCO within two year(s) of hire; see https://vip.dgs.virginia.gov/ for more information on VCA and VCO certification process Preferred/Highly Desirable Qualifications: • Working knowledge of Commonwealth of Virginia procurement policies (VPPA, APSPM, etc.) • Working knowledge of VCCS procurement policies • Working knowledge of eVA (state procurement system) • Working knowledge with AIS/PeopleSoft functionality • Expertise in purchasing information technology and associated licenses and maintenance agreements Preferred Qualifications: • Professional procurement certification(s): CPPO, CPPB, CPM or other nationally recognized procurement/contract management certification • Significant, multi-year, experience leading and completing complex procurements • Experience in analyzing, negotiating and generating year over year savings • Procurement experience in higher education and/or state government • Experience writing training materials, process documents, and/or policy documents
Please apply via the following link: https://jobs.vccs.edu/postings/49982
Name: Monica Mathena
Closing Date: August 11, 2022