Job

Contract Specialist

  • Company: Fairfax County Public Schools
  • Location: Falls Church, Virginia 22042
  • Salary: $78,045 to $105,051
  • Date Posted: November 19, 2025
  • Closing Date: December 15, 2025

Description

Performs a range of divisionwide contract administration and procurement services required to support procurement administration, with some delegation authority to purchase a variety of goods and services for Fairfax County Public Schools in accordance with the School Board and federal, state, and county rules and regulations.

Major Duties/Essential Functions

- Participates in pre-bid discussions, pre-proposal conferences, and evaluation teams ensuring conformity with bid documents.

- Facilitates, processes, and confirms specifications, requirements, terms & conditions for competitive invitation for bid (IFB) solicitations and competitive requests for proposal (RFP) documents.

- Ensures that contract revisions and negotiated content language are incorporated into various documents, which include license agreements, warranty, lease/purchase agreements.

- Identifies contact risk factors and proposes potential solutions to management.

- Ensures compliance with sole-source contract value and alignment with sole source approvals.

- Provides research and data analysis reporting on appropriate project specifications, performance standards, and cost reasonableness based on the market comparison.

- Reviews and confirms available project funding sources.

- Documents recommendations and contract awards for management.

- Tracks and maintains annual contracts and maintenance agreements.

- Participates in discussions among groups and individuals to reach consensus, resolve conflicts, or influence outcomes on matters of significance.

- Debriefs unsuccessful vendors on the strengths and weaknesses of their proposal.

- Monitors products and services needs to provide the best-in-class service.

- Suggests and implements improvement to the procurement process.

- Advises school-based administrators, central office staff and vendors, on contract administration functions and status: contract kick-off, modification, monitoring, and close-out.

- Performs related duties as required or assigned.

Requirements

Required

  • Bachelor's degree.
  • One (1) year of experience in public sector proposal analysis and procurement.
  • Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
  • Knowledge of federal, state, and local jurisdiction contract and procurement regulations (such as the Virginia Public Procurement Act (VPPA), and guidelines, specifically in governmental purchasing.
  • Knowledge of the principles, practices, and methods of procurement.
  • Ability to prepare technical specifications and review and evaluate bids and proposals.
  • Ability to maintain effective working relationships.
  • Proficiency in the use of technology, data compilation, analysis, and reporting.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to exercise tact, good judgment, and initiative.
  • Ability to work effectively under pressure.

Preferred

  • Certification by a nationally recognized public procurement or contracting certification (e.g. CPPB, CPPO, CPCM).

Application Process

Apply here: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25103&siteid=5042#jobDetails=1481830_5042

Contact Info


Name: Delphine Lambert
Email: dglambert@fcps.edu
Closing Date: December 15, 2025
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