Purchasing Coordinator II

  • Company: City of Alexandria
  • Location: Alexandria, Virginia 22314 USA
  • Salary:
  • Date Posted: July 14, 2021


The Purchasing Coordinator II is the Department of General Services' sole purchasing professional responsible for the formulation, issuance, negotiation and award of complex contracts for goods and services essential to city operations. This employee is responsible for performing advanced professional contract administration and procurement work including obtaining quotes; completing purchases within established city, state and federal procurement regulations and guidelines; creating purchase orders; assisting with the development of specifications and scopes of work; creating and administering solicitations and bids including Requests for Proposals (RFP) and Invitations to Bid (ITB).

The Opportunity - Examples of Work Directs, manages, coordinates, and administers the formal bid and procurement process, including development of Invitations to for Bid (ITB), Requests for Proposal (RFP), Requests for Quotation (RFQ), coordinating pre-bid meetings and bid openings, and contract negotiations. Ensures contract compliance with federal, state and local requirements and regulations; evaluates all procurement activities for compliance with City regulations, policies and procedures; Reviews and approves contracts and purchase orders; maintains contact and negotiates with vendors; keeps informed of market conditions and new products; evaluates vendor performance. Prepares technical and administrative reports, correspondence, written recommendations, and makes oral presentations to senior management, governmental officials, and other organizations or groups as needed. Acts as the lead during the bidding process and assists in the writing of specifications and scopes of work, identifying sources, contacting potential bidders, fielding questions during the bidding phase and evaluating proposals. Evaluates bids and proposals and recommend award according to established guidelines; participate in negotiations of pricing and terms. Provides guidance, assistance, and training to departmental staff regarding contract administration and procurement; Serves as the Department's liaison with the City's Purchasing Division of the Department of Finance; Assures agency compliance with applicable city, state and federal purchasing and contracting laws, codes, guidelines, policies, regulations and procedures and generally accepted public practices related to securing goods and services. Performs related work as required.


Required qualifications: Bachelor's Degree in Business Administration, Accounting, Finance or Procurement; and three years of experience in procurement and contract management or any combination of relevant experience and training which provides the required knowledge, skills and abilities.

Preferred Qualifications: Master's degree; ten years of progressive experience in the procurement and purchasing of services, supplies, materials and equipment, with two years in the administration of contracts in facilities or construction environment. Possession of a Certified Public Purchasing Officer (CPPO) and/or a Certified Professional Public Buyer (CPPB) certification or related. Experience with a role in procurement in a governmental agency. A minimum of two years of supervisor experience and extensive use of the Microsoft Office Suite. Advanced communication skills including written and verbal communications. Ability to adjust to changing priorities and handle multiple tasks simultaneously with attention to detail.

Application Process

Please apply directly on our website by visiting the following link: