DescriptionThe Assistant Director of Purchasing is one of two assistant directors within the Office of Contract Administration. Under general direction from the Director and the City Administrator, the Assistant Director of Purchasing is responsible for a portion of the operational functions and activities of the department. In this capacity, the Assistant Director of Purchasing will play a significant role in monitoring and evaluating the effectiveness and efficiency of OCA’s service delivery systems, organizational structure, staffing levels, financial systems, and other internal operations. This individual in this position will play a critical role in the Citywide procurement reform efforts, analyzing City procurement processes, identifying and recommending alternative approaches or improvements to the City’s procurement processes, and assisting in the corresponding implementation and creation of revised policies, procedures, and business practices in support of the recommended changes. The Assistant Director of Purchasing will exercise considerable independence, discretion and judgment in managing the day-to-day operations of OCA including overseeing the City’s contracting processes, compliance with legal requirements and ordinances, and providing timely customer service. This position will also identify and recommend alternative approaches or improvements to the City’s procurement processes and assist in the corresponding implementation and creation of revised policies and procedures in support of those changes. This individual in this position will oversee a majority of the division's ten purchasing teams, comprising of approximately 45 purchasing and contract analyst staff.
-Directly supervises and provides day-to-day procurement oversight for several OCA procurement teams, including Supervising Purchasers (direct reports), Purchasers, and Contract Analyst staff, administering one-time purchases as well as 200-300 as-needed contracts;
-Develops, implements, and maintains purchasing procedures, administrative/monitoring practices and controls in order to achieve efficient, cost-effective, transparent, and ethical public procurements, minimizing risk and financial loss to the City;
-Designs purchasing strategies and helps plan and prioritize the work of the department and client agencies to ensure the availability of inventory of goods and services for City departments;
-Manages relationships with City departments, managers, vendors, and/or contractors to understand needs and requirements of proposed purchases and/or services and to resolve difficult and complex issues; meet, confer, and negotiate with executive-level City managers and legislative leaders;
-Works closely with the City Attorney General Counsel's staff on complex negotiations, actions required to resolve protests, and the interpretation and implementation of legal aspects of procurement;
-With Director, co-Assistant Director(s), and Deputy City Administrator, supports the City’s multi-year contracting/procurement reform initiative, which will include active engagement and collaboration with internal and external stakeholders to ascertain procurement challenges and bottlenecks, identify solutions and recommendations for improvements to policies, processes, and systems, and assist in the development of and/or revision of citywide procurement rules and regulations to streamline procurement processes for all City departments;
-Collaborates with the Director and co-Assistant Director(s) to establish periodic business review meetings regarding industry trends, City department purchasing trends, and OCA performance, entailing the collection, review and analysis of citywide procurement data and the preparation of monthly, quarterly and annual reports;
-Assists in the development and implementation of OCA’s annual and long-term goals, objectives, and priorities, and assist in the determination of resource allocation, levels of service, hiring, and budgeting;
-Trains OCA staff and helps to establish ongoing training mechanisms for OCA staff and City departments to ensure compliance with City regulations and provide fair and open competition for all suppliers;
-May participate as lead or committee member on: Local Business Enterprise Advisory Council (LBEAC); Controller’s Office Financial & Procurement System Executive Steering Committee; Committee on Information Technology (COIT) Budget and Performance Sub-committee; COIT Privacy and Surveillance Advisory Board; City Emergency Planning Working Group(s); City Administrator’s Office Racial Equity Steering Committee;
-Acts for the Director and/or the other Assistant Director in their absence.
Filing Deadline: Continuous
Please follow the link to access the announcement and application procedure: https://us.smrtr.io/44_L Applicants are encouraged to carefully read and follow all the instructions on the announcement.
Name: Sailaja Kurella
Closing Date: August 12, 2022