Job

Purchasing Analyst

  • Company: City of Ocoee
  • Location: Ocoee, Florida 34761 U.S.
  • Salary: $38,760 to $73,812
  • Date Posted: November 7, 2022
  • Closing Date: January 16, 2023

Description

Procurement Experience and/or Procurement Certification preferred. Starting salary will be DOQ, open until filled. 9/80 Work Schedule (every other Friday off). Generous PTO. Pension Plan. Brand new City Hall. No Cost City Clinic. See ocoee.org HR website job posting for Medical/Dental/Vision etc. Benefits information.

Requirements

ESSENTIAL FUNCTIONS

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.

• Prepares Requests for Proposals, Invitations for Bids, and procurement packages involving contractual services, consultants, equipment, supplies, construction, and capital improvements.

• Obtains best prices consistent with quality and quantity; expedites shipments by contacting vendors regarding errors, incorrect shipments and other discrepancies, and effects equitable solutions.

• Administers various contract management functions, such as verifying evidence of Contractor's progress; reviewing and providing recommendations on proposals resulting from change orders.

• Mediates delivery schedule changes; monitoring contractor's compliance with contract, statutory and regulatory provisions, etc.

• Negotiates with bidder including such items as clarification of conflicting interpretations of the contract, allowable cost compensation structures, and subcontracting programs.

• Analyzes bids and proposals to ensure all specifications are met.

• Recommends selection of bids for best price, quality and delivery time; notifies vendors of selection.

• Purchasing supplies, equipment and services in accordance with established policy and the City's Purchasing Code.

• Formulates and prepares agenda items, construction and annual contracts, contract amendments, addenda, task authorizations, and change orders.

• Reviews departmental requisitions and consults with personnel on their needs; provides technical assistance and recommends changes or substitutions whenever necessary to reduce cost, improve quality and/or facilitate delivery.

• Ensures all contract documents are properly executed and current including Agreements and any amendments thereto, insurance certificates, performance and bid bonds, warranties, etc.

• Maintains purchase orders and requisition registers; keeps files of vendors from whom bids have been requested, and records bids received; receives quotations for materials, supplies and services; conducts pre-bid meetings and bid openings.

• Advises on establishing material standards, specifications, quotations, delivery terms and costs.

• Develops forms and procedures for contract administration and maintains computerized database for monitoring and tracking of commodity contracts.

• Follows up on all purchases and monitors open purchase orders; resolves all questions raised by vendors or originating departments, ensuring satisfactory resolution of problems.

• Prepares monthly purchasing summary and quarterly reports, other reports and statistical data.

PURCHASING ANALYST

Revised 2022

• Types correspondence, accounting and statistical tables and miscellaneous materials prepared by supervisor and enters data in computer system.

• Issues and receives vendor application and adds vendors to the vendor list.

• Assists Procurement Manager with evaluation of bids and proposals to determine most responsive and responsible submittal; evaluates responses, pricing data, scope of services and contract terms.

• Prepares purchase orders for city-wide purchases

• Assists with the City’s annual surplus sale.

• Performs related duties as directed when such duties are logical/appropriate assignment to position.

MINIMUM QUALIFICATIONS

Bachelor Degree in Business Administration or related field, plus two (2) to four (4) years of experience in purchasing and contract administration and negotiation; or an equivalent combination of training, education and experience. Certified Public Purchasing Buyer (CPPB) or NIGP-CPP may substitute the educational credentialing. Must possess and maintain a valid Florida driver's license without any restrictions.

Knowledge, Skills, & Abilities – Considerable knowledge of contract administration principles, regulations, and procedures. Considerable knowledge of laws, policies and procedures governing public procurement. Knowledge of and skill in the use of negotiation techniques for conducting negotiations. Knowledge of cost and price analysis techniques sufficient to compare proposals and bids against previous history, actual expenditures, and established rates. Knowledge of business and industry practices to identify factors affecting contractor's cost, and to conduct on-site surveys to assess contractor's ability to perform. Knowledge of writing techniques to enable facts to be presented clearly in memoranda minutes of meetings, and contract modification and supporting documentation. Knowledge of computers and standard software applications, e.g., word processors, spreadsheet programs, database applications. Ability to communicate effectively both orally and in writing, and make public presentations. Ability to evaluate bid proposals and maintain accurate records and prepare routine and special reports. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain effective working relationships staff, vendors, and the general public.

PHYSICAL REQUIREMENTS

Tasks involve the intermittent performance of physically demanding work, typically involving some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds).

ENVIRONMENTAL REQUIREMENTS

Work performed in usual office conditions with rare exposure to negative environmental factors.

PURCHASING ANALYST

Revised 2022 The City of Ocoee is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the City of Ocoee provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Application Process

To Apply https://www.ocoee.org/304/Employment

Contact Info


Name: Human Resources
Phone: 407-905-3154
Email: HumanResourcesDirector@ci.ocoee.fl.us
Closing Date: January 16, 2023
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