Senior Procurement Specialist (Senior Buyer) (Limited Term)

  • Company: Valley Water
  • Location: San Jose, California 95118-3686 United States
  • Salary:
  • Date Posted: September 21, 2021


Senior Procurement Specialist (Senior Buyer) (Limited Term)

Valley Water Salary: $9,476.13 - $12,129.87 Monthly

Job Type: Full-Time

Job Number: 01350-LT

Location: CA, CA Department: General Services

Closing: 10/3/2021 11:59 PM Pacific

Description Purchasing and Consultant Contracts (Position Code LT006 - Limited Term - Up to One (1) Year)

COVID-19 vaccination requirement: *To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all new hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting).

Overview: The Limited Term Senior Procurement Specialist in Valley Water's Purchasing and Contracts Unit will independently facilitate the competitive procurement of goods and general services in support of all Valley Water business areas and lead a team of procurement specialists. Working directly with project managers, counsel's office, and management, this position is responsible for the effective facilitation of highly complex procurements, including the development of scopes of work and specifications, determination of appropriate sourcing methodologies, creation of bid and proposal solicitation packages, evaluation of bids and proposals, contract negotiation, and dispute resolution. This position may also provide technical guidance and support to department colleagues, and work closely with department supervisors and managers to assess operational practices and deploy improvement initiatives.

Key Responsibilities include, but are not limited to:

  • Lead a team of procurement specialists including the planning, assigning, directing, and reviewing of the work of assigned staff
  • Analyze and evaluate bids and proposals, purchase requisitions, specifications, and other purchasing-related documents
  • Present proposals and recommended courses of action clearly and logically
  • Organize, set priorities and exercise sound independent judgment within areas of responsibility
  • Understand, interpret, explain and apply Valley Water, federal and state laws and regulations governing purchasing procedures
  • Efficiently conduct vendor and product research
  • Use tact, discretion and diplomacy in dealing with contractors and vendors
  • Effectively negotiate price and terms on behalf of Valley Water
  • Establish and maintain highly effective working relationships with Valley Water managers, staff, suppliers, vendors and others encountered in the course of work


Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.

Ideal Experience:

  • Six plus years of experience (ideally in public sector) independently facilitating complex competitive procurement processes for goods and services
  • Significant experience working directly with project managers to develop scopes of work and write complex Invitation to Bid or Request for Proposals for the procurement of materials, equipment, infrastructure maintenance or information technology services
  • Experience using procurement software tools Ideal Skills and Abilities:
  • Analyze and evaluate bid proposals, purchase requisitions, specifications, and other purchasing-related documents
  • Organize, set priorities, and exercise sound independent judgment within areas of responsibility
  • Establish and maintain highly effective working relationships with Valley Water managers, staff, suppliers, vendors, and others encountered in the course of work
  • Exercise appropriate initiative and judgment in answering questions and releasing information and resolve problems that are highly complex and sensitive in nature; analyze and project consequences or decisions and/or recommendations Ideal Knowledge:
  • Principles and practices of public sector procurement including methods for creating specifications and scopes of work, facilitating the solicitation of competitive bids/proposals for goods and services, evaluating bids/proposals, and negotiating contracts
  • Principles, practices, and techniques of drafting and administering standard purchase contracts and enforcing contract provisions Ideal Training and Education:
  • Bachelor's degree from an accredited college or university with major coursework in business administration, public administration, finance, operations management or a related field
  • Possession of a CPPO or CPPB may be substituted for up to two years of experience. Other certifications will be evaluated as to the relevance to public purchasing

LIMITED TERM POSITION: The assignment period will be up to 1 year and such time period may be adjusted as needed by Valley Water management.

  • If the limited-term appointee is internally hired and released from the position prior to the end of the time period, the appointee will be subject to Valley Water's reassignment process and/or appropriate Memorandum of Understanding (MOU) layoff provisions.
  • An internally hired limited-term appointee will be covered by the EA MOU and eligible for all pay and benefits described in the MOU.
  • An externally hired limited-term appointee will be considered "at-will" and may be terminated at any time with or without cause.
  • An externally hired limited-term appointee will be covered by the EA MOU and eligible for all pay and benefits described in the MOU with the exception of the following articles/sections:
    • Article 3, Section 10: Temporary Promotion Pay
    • Article 3, Section 11: Out-of-Class Assignment
    • Article 6, Section 4(D): Deferred Compensation (Limited-term appointees may participate in Valley Water's 457 deferred compensation program however they will be ineligible for Valley Water matching funds and participation in Valley Water's 401(a) plan)
    • Article 8: Leaves of Absence (Valley Water will provide a leave of absence as required by law under the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA) and Pregnancy Disability Leave (PDL))
    • Article 11: Workforce Development
    • Article 12: Employee Performance/Evaluation
    • Article 13: Classification
    • Article 14: Discipline Process
    • Article 16: Layoff Required License or Certificate Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification, please click Procurement Specialist - 5-2019.pdf

Application Process

Selection Process (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification.

COVID-19 vaccination requirement: * Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021 Public Health Officer Order.

**Limited Exemptions to Vaccination Requirement An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they: 1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable; 2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or, 3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request. Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260. Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

To apply, please visit jeid-64cee63a343db542b5643a59fe6e9ab1 Copyright 2021 Inc. All rights reserved.