Contract Specialist

  • Company: University of Baltimore
  • Location: Baltimore, Maryland 21201
  • Salary:
  • Date Posted: September 8, 2021


Serving in the Office of Procurement and Materials Management, within the Division of Administration and Finance, incumbent's primary responsibilities are to procure needed goods and services at the lowest price consistent with best value in accordance with USM Procurement Policies and Procedures. Incumbent will also assist with management of physical assets from acquisition to disposal as well as assist leadership as needed in identifying, marking, cataloging and tracking UB physical assets from acquisition to disposal. The Incumbent researches, evaluates, establishes and administers contracts within USM guidelines and fiscal prudence. Obtain full and open competition through the use of competitive procedures in accordance with institutional policies and procedures and the NAEB Code of Ethics. Support the State of Maryland Minority Business Enterprise program and the State and Federal Small and Disadvantaged Business Programs. Participate in campus sponsored community outreach. Key Responsibilities: Assist customers in defining their needs, selecting vendors and evaluating specifications to prevent restrictive or proprietary specifications whenever possible and to ensure full and open competition. Ensure funding authorization and other required approvals have been received. Draft solicitation documents for procurements at all dollar amounts in accordance with University of Baltimore and USM Procurement Policies and Procedures. Review draft specifications with customers prior to publication or distribution to vendors. Finalize solicitation documents with input from the Director of Procurement as appropriate. Perform cost, price or revenue analysis, and evaluate offers for best value as appropriate. Establish contract in anticipation of requirements (based on analysis). Establish contract for repetitive requirements. Contracts to be established in advance of renewal or expiration of contract term. Perform contract administration as necessary (cradle to grave) including contract award, contract kick off meetings as necessary, resolution of disputes, timely issuance of renewal or termination, contract close out, contractor transition planning and management. Ensure prospective contractors are responsive and responsible. Award solicitations and issue purchase orders and contracts within signature authority. Prepare purchase orders, contracts and other procurement documents for approval by Director as necessary. Document procurement files completely and accurately. Maintain Procurement files in accordance with Policy and Procedure. Assist in the tagging of newly acquired capital and sensitive equipment with a UB property control number and participate in the regular physical inventory of such. Assist others in the department as needed. Become proficient in the use of PeopleSoft financials in order to assist with Procurement set-up, troubleshooting issues, perform patch/fix and upgrade testing and user training.


Required Education: Bachelor's degree Required Experience: Two years of practical procurement experience and proven familiarity working with an ERP or integrated procurement tool. Preferred Education: Bachelor's Degree in Business or related field.

Preferred Experience: Five years of practical procurement experience, including experience with inventory management. Previous experience using Workday Financial Management or similar cloud-based ERP.

Required Knowledge, Skills and Abilities: Demonstrated skills communicating broad-based, complex information, policies and procedures to all levels of the University. Demonstrated skill in setting direction and vision for procurement activities including presenting business and operational challenges with proposed solutions, to diverse audiences including leadership and vendors; and developing solutions using substantial creativity, resourcefulness, negotiation, and diplomacy. Demonstrated broad and knowledge of business theories, concepts and practices and the ability to apply this knowledge to complex situations. Present (orally or in writing) business issues to non-business constituents. Provide clear and concise analysis and summaries of financial data, respond effectively to questions and prepare material in response to inquiries. Demonstrated skill in problem solving, employing inherent customer services strategies, exercising judgment, discretion, ethics, confidentiality and leading by example. Demonstrated comfort using technology and relevant system application or software, including standard business tools (such as Microsoft Office). Demonstrated ability to prioritize multiple simultaneous tasks and achieve projects and tasks on time.

The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

Application Process

Please visit to view our application submission deadline, access our required electronic application, and apply. We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one PDF or Word document and attach it in the resume location.

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