Job

Supervisor of Purchasing

  • Company: Prince William County Schools
  • Location: Manassas, Virginia 20112 USA
  • Salary: $93,336 to $173,644
  • Date Posted: December 15, 2020

Description

This position provides leadership, supervision, and direction to the centralized procurement and contracting functions in the School Division; in addition to oversight of decentralized delegated programs. This position ensures that all purchasing/contracting requirements necessary for mission attainment are satisfied efficiently and effectively in accordance with laws and promulgated policies and regulations. The maintenance of integrity, professional ethics, quality and timeliness of services are paramount. This job description is a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Additionally, the scope of this job may change as necessary by the school division. To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. PWCS requires that each employee:

  • work collaboratively with all stakeholders in providing a World-Class Education,
  • establish and maintain cooperative and effective working relationships with others,
  • communicate effectively,
  • relate to and interact with a non-traditional and diverse student and employee population,
  • report to work on a regular and punctual basis as scheduled,
  • perform all other related work delegated or required to accomplish the objectives of the total school program,
  • have knowledge of and be able to use relevant technology,
  • participate in the annual professional growth planning process, and
  • recognize that they are in a position of public trust and are held to a high standard of personal and professional conduct.

Requirements

Provides leadership and direction to staff in all functions of procurement services to effectively and efficiently fulfill School Division requirements in a positive, productive manner in accordance with laws, policies, and administrative directives

  • Develops and maintains central specifications, contracts and vendor files; and submits required information and recommendations to the School Board
  • Directs and manages human resource functions of operation to include the following: selects and hire staff; monitors and evaluates performance, and implements corrective action as necessary; develops and implements effective staffing and organizational structure; trains staff; provides professional development opportunities; fosters job enrichment and a professional attitude
  • Determines, plans, manages and controls fiscal affairs of the operation; analyzing requirements and develops prioritized budgetary funding recommendations in conjunction with established department objectives; maintains financial records; and reconciles expenditure of budgeted funds
  • Develops and implements procurement training programs for all School Division employees; facilitates communications to provide advice and assistance on all procurement matters, distributes contract data, coordinates procurement activities, and actively resolves concerns
  • Formulates, establishes, and maintains current policies and regulations for procurement functions; develops and updates regulations and operating procedures
  • Plans, analyzes, and develops management reports regarding timely, sensitive issues and major operational transactions as requested
  • Evaluates historical data to determine changes in productivity, and implement appropriate corrective courses of action to control operations efficiency and effectiveness
  • Establishes and develops short- and long-range operational goals and objectives, identifies strategies for achieving goals, monitors and controls progress in accordance with pre-established performance standards, and implement changes as necessary
  • Maintains current professional knowledge based on trends affecting procurement management
  • Participates actively and assumes a leadership role in various professional organizations; i.e., Council of Governments, National Association of Governmental Purchasing and Affiliates, and National Purchasing Institute
  • Provides effective management and leadership skills
  • Establishes and maintains effective two-way communications with principals, bookkeepers, central office staff, and all budget holders
  • Establishes and maintains independent analytical decision-making and team-building skills
  • Provides experience and proficiency in project management and automated systems
  • Provides staff support for all additional duties and obligations as assigned and directed by the Director of Financial Services
  • Interprets "Code of Virginia" and PWCS Purchasing regulations and policies related to procurement
  • Complies with federal, state , and county laws, and PWCS regulations and School Board policies in all aspects of procurement and contracting.
  • Supervises the purchasing staff in the accomplishment of the goals and objectives
  • Tracks purchase requisitions and purchase orders
  • Maintains the bidders mailing list of all firms desiring to receive request for proposal/bids and the use of the Commonwealth of Virginia eVA system to advertise procurements
  • Maintains up-to-date , master agreements for goods and services needed by the School Division
  • Submits recommended actions to the School Board related to procurement
  • Provides quality, timely, effective, and cost-efficient procurement services

Application Process

Applicant must apply on-line @ https://jobs.pwcs.edu/workspace/wSpace.exe

Contact Info


Name: Christine DImodica
Phone: 703-791-8959
Email: dimodiCR@pwcs.edu
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