Contracts Administrator II (2-year Limited Term)

  • Company: Southern California Association of Governments
  • Location: Los Angeles, California
  • Salary:
  • Date Posted: June 3, 2021


Southern California Association of Governments is currently seeking an independent self-starter with excellent communication, organizational, and problem-solving skills to fill the position of Contracts Administrator II - 2-year Limited Term. SCAG's Contracts Department supports the Agency by procuring goods and services required to support the Agency's mission. The department primarily procures professional services of various transportation planning consultants to conduct studies, analyses, and research on issues related to transportation planning in the 6 county SCAG region. The Contracts Administrator II will be responsible for overseeing the implementation of RFPs, conducting cost/price analyses of consultant offers, and negotiating contract pricing and terms. It is critical that the Contracts Administrator II possess sound judgment and decision-making skills, excellent written and verbal communication skills and is a trusted resource to the Contracts team. At SCAG, we are committed to ensuring employee safety and well-being. Therefore, all SCAG staff are working remotely until further notice. ESSENTIAL DUTIES AND RESPONSIBILITIES: - Oversee the implementation of contract compliance and purchasing programs. - Develop and issue government solicitations. - Collect, compile, and analyze information from various sources on a variety of specialized topics related to contract programs including contract or administrative issues or questions. - Prepare comprehensive technical records and reports to present and interpret data, identify alternatives, and make and justify recommendations. - Conduct surveys and perform research and statistical analyses on administrative, purchasing, and contract problems or issues. - Represent SCAG in a variety of community groups, commissions, State and Federal agencies, and other organizations. - Provide information and assistance regarding contract programs and services. - Receive and respond to complaints and questions relating to assigned area of responsibility. - Review problems and recommend corrective actions. - Participate in special projects including research of new contract programs and services, budget analysis and preparation, and feasibility analyses. - Coordinate contract activities with other SCAG departments, the public, and outside agencies; attend meetings as representative for assigned department. - Monitor program grants compliance and related issues. - Draft contractual documents for consultants; track contractual documents from inception through execution and close-out; assist in contract negotiations; monitor compliance with applicable contractual agreements. - Review purchase order requisitions for adequacy; draft purchase orders; present for management approval. - Review and comment on incoming contractual agreements for any potential compliance and risk issues. - Serve as coordinating point and liaison with SCAG project managers and consultants in developing contracts and purchase orders. - Perform related duties and responsibilities as assigned.


MINIMUM QUALIFICATIONS: EDUCATION: Any combination equivalent to a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Finance, Accounting, Public Administration/Policy or related field. Six years of experience performing contract administration and purchasing work may substitute for education. Certification(s) from the National Contract Management Association and/or American Purchasing Society is desired, but not required. EXPERIENCE: Three years of progressively increasing experience performing contract administration and purchasing work. IDEAL CANDIDATE The ideal candidate will have: - Experience writing government solicitations and contracts, particularly cost-plus fixed fee contracts, task order contracts, and fixed price contracts. - Excellent problem-solving skills, with demonstrated initiative related to contracts process improvement. - An understanding of Federal Contract Regulations (2 CFR 200 - Uniform Administrative Requirements and, Cost Principles), as well as California Contract regulations. - Demonstrated ability to prioritize and monitor work progress. - High attention to detail, with strong analytical abilities to provide meaningful recommendations to Project Managers and the Department Manager. - Sound judgment with the ability to successfully work both independently and as part of a team. - Effective communication and strong interpersonal skills, with the ability to convey clear and succinct messages both in written form and verbally. - The ability to work efficiently in a fast-paced environment, ensuring deadlines are met. - Strong computer and data tracking skills, proficiency in Microsoft Office Suite (specifically Microsoft Word and Microsoft Excel, Microsoft PowerPoint is a plus). Knowledge of: Pertinent Federal, State and local laws, codes and regulations; general principles and practices of government budget and contract administration and purchasing; organizational and management practices as applied to the analysis, evaluation, development and implementation of contract and purchasing programs, policies and procedures; contract and purchasing research and reporting methods, techniques and procedures; sources of information related to a broad range of governmental contracts and purchasing programs, services, and administration; modern office procedures, methods, and recordkeeping; use of a personal computer and Microsoft Word and Excel software. Ability to: Research, analyze, and evaluate contract and purchasing programs, policies, and procedures; prepare clear and concise correspondence and reports on a variety of financial, budgetary, and administrative issues; conduct research on a wide variety of contract and purchasing topics; perform responsible and difficult administrative work involving the use of independent judgment and personal initiative; effectively administer a variety of departmental programs and administrative activities; plan, organize, and carry out assignments from management staff with minimal supervision and direction; interpret and apply administrative and departmental contract and purchasing policies and procedures.

Application Process

Please note, this posting will remain open until the position is filled, with the first application review taking place on June 7, 2021. To apply online, visit: Important Applicant Information: Candidates must fill out the application and supplemental questions completely. Incomplete applications including references to see the resume for qualifications are incomplete and will be disqualified. Candidates are encouraged to provide accurate answers as SCAG will verify the qualifications for each candidate. SCAG is an equal opportunity employer. SCAG's policy is to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, religion, sex (including gender, gender identity, gender expression and pregnancy), national origin, ancestry, disability, medical condition, genetic characteristics or information, marital status, age, sexual orientation, military and veteran status. The provisions of this job announcement do not constitute a contract, expressed or implied, and any provision contained in this job announcement may be modified or revoked without notice.