DescriptionGeneral Summary Coordinates and purchases supplies, materials, services and equipment consistent with county contract and purchasing procedures and other constraints; and performs related duties as required. DISTINGUISHING FEATURES OF THE CLASS: A Procurement Officer I performs varied, moderately complex work under general supervision and according to pre-defined guidelines. Essential Functions -Manages, coordinates and administers bids, requests for proposal, requests for quotation and solicitation projects; -Maintains documentation of purchases and contracts, ensuring that all federal, state and local regulations are met; -Provides advice, guidance, and support to County staff and vendors regarding procurement; -Develops evaluation materials for request for proposals and request for qualifications; -Processes purchase orders and ensures compliance with applicable statutes and policy; -Helps department officials determine product, equipment and service requirements; -Provides assistance with the description or statement of work, contract terms and conditions for services or commodities, legally correct language, proper workers' compensation coverage, and bonding requirements; -Analyzes bids for compliance with administration requirements and specifications; -Researches products and equipment; -Interviews and corresponds with vendors to obtain information; -Performs cost analysis; -Purchases supplies, materials and equipment; -Educates vendors on purchasing and contracting invoice procedures; -Resolves vendor-related problems and advises vendors on county registration requirements for eligibility. ADDITIONAL FUNCTIONS: -Coordinates bid coordination meetings, schedules dates, attends pre-bid conferences, issues addenda; -Assists in maintenance of the Procurement Department website and answers inquiries received from the website; -Coordinates vendor fairs; -Performs related functions as required.
Requirements-Bachelor's degree from an accredited university in Supply Chain Management, Accounting, Business, Political Science, or a related field; or equivalent combination of education and experience; -Minimum of two years' experience in procurement preferred; -Certified Professional Public Buyer (CPPB) certification, preferred; -Must possess and maintain a valid driver's license; -Knowledge of formal bid procedures, advertising, fixed price contracts and required clauses; -Knowledge of supply sources, characteristics of assigned commodities or services and cost analysis; -Knowledge of appropriate purchasing laws, ordinances, and rules; -Knowledge of public works principles and concepts; -Skill in operation of computers and other office equipment; -Skill in effectively communicating verbally and in writing; -Ability to negotiate the requested product/service under the most favorable terms for the County; -Ability to maximize value and cost savings; -Ability to clearly write specifications on a variety of products and services; -Ability to analyze bids and make valid recommendations on bid awards and rejections; -Ability to work as part of a team to accomplish division and department goals; -Ability to provide technical assistance to county officials; -Ability to prepare and deliver public presentations; -Ability to maintain effective working relationships. Work Environment & Physical Demands -Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions; -May be required to lift up to 20 lbs.; -Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.
Name: Alyssa Ellington
Closing Date: June 22, 2021