Some of what you will be doing: As a Buyer II - Purchasing Goods & Services in our Central Procurement Office, you will be responsible for contracting Goods & Services required to maintain Port of Seattle facilities, operations, and Capital Improvement Projects, in accordance with rules and regulations as required by Washington State law, Port policies, procedures and resolutions.
• You will lead the procurement process for Goods & Services, providing guidance to requesting department in developing the best method of procurement in accordance, statement of work, timelines and ensure that planning encompasses all State of Washington Law (RCWs) and Port policies to identify and mitigate risk.
• You will lead the procurement planning process including establishing and managing milestones and related procurement schedule.
• You will develop and finalize solicitation documents for Goods & Services that require explicit detail regarding technical, financial, risk management, legal and procedural issues that optimize price, delivery, and terms for the best value to the Port.
• You will develop procurement objectives in terms of competition and price; and construct a solicitation vehicle including pricing arrangements, special Terms and Conditions and appropriate evaluation/ responsibility criteria.
• You may lead evaluation teams for Request for Proposal (RFP), Invitation to Bid (ITB), Request for Quote (RFQ) and Request for Information (RFI).
• You will manage procurement schedule, organize, and facilitate meetings, address questions and concerns both internal and external, work closely with requesting department representatives (RDR), and coordinate and draft addenda.
• You will be responsible for addressing bid protests and presenting recommendations to management.
• You will lead, manage, and conduct pre-proposal/pre-bid conferences and proposal demonstrations.
• You will perform contract administration including review and drafting of amendments, answer questions regarding contract interpretation and provide advice on contract issues such as non-compliance with contract requirements.
• You will provide advice on compliance with Port resolutions, policies and procedures, and legal requirements.
• You will be responsible for contract close out.
• You will provide technical and professional consultation on basic contract service issues and procedures to Port division managers, project managers, project leads.
• You will monitor received Purchase Requisitions of commodities that are of reoccurring, high volume for the purpose of executing contract pricing blanket order agreements that ultimately streamline the procurement process of such items, while providing a cost savings to the Port.
• You will troubleshoot payments that have not been made to vendors; frequently lead the investigation of the problem while working with the vendor, project manager, and accounts payable to resolve the payment issue.
• You will conduct research on supplier and product capacity and capabilities.
Who you are: Two years of experience may be substituted for one year of education:
• Experienced – You have three (3) years of experience in procurement and/or contract administration.
• Educated – You possess a Bachelors degree.
• Desired – We hope you have an excess of three (3) years Procurement experience in a public/private agency and/or PeopleSoft Financials-Purchasing module or another Enterprise Resource Management (ERP) financial system.
• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Knowledgeable – You understand procurement contracting methods and tools/alternatives to assess and apply best practices and Federal, State, local laws regarding procurement.
• Highly Organized/Collaborator – You have strong organizational and time management skills to meet deadlines and work with minimal supervision while collaborating as part of a team.
• Effective Communicator – You are an excellent listener with the ability to translate customer requests into solutions. You can be persuasive by influencing internal and external stakeholders, when needed.
• Customer Service Minded – You are focused on helping the client meet their business needs and deliver a high quality of work each and every time; on time and as expected.
•Team Player – You are a problem solver, seek direction from colleagues and management when needed, are actively engaged with your teammates and clients, and are supportive by reaching out to assist each other whenever possible.
Name: Cathy Cameron
Closing Date: June 2, 2023