Serving within the Office of the Comptroller, in Financial Planning and Operation, a subdivision of Administration and Finance, the director is responsible for administering and performing the activities of the University's purchasing function and ensuring compliance with all University System of Maryland (USM) and State of Maryland policies, procedures and regulations. Oversee all areas and functions of Procurement and establish long-term and strategic planning objectives; while ensuring compliance with regulations, policies and procedures. Exercise discretion and independent judgment in developing, implementing, and maintaining policies, procedures, and material control systems to reduce costs, streamline procedures. Analyze procurement trends and effectiveness, and establish broad based contracts in anticipation of needs. Prepare and submit reports to the USM and the State of Maryland. Manage the purchasing card program. Serve as the small and minority business liaisons. Lead, manage and evaluate 3 staff members, and coordinate with other units from across campus.
Key Responsibilities: Responsible for ensuring the procurement policies and procedures are understood and implemented throughout the University. Recommend changes and implement solutions to improve procurement processes and systems. Increase team participation in the development and testing of system improvements. Supervises the Procurement team, including skill development, motivation and performance management. Oversee the procurement of all supplies, services, etc. essential to the operation of the University. Recommend procurement strategy, goals, and guidelines on an annual basis; responsible for purchasing of goods and services in excess of $24 million annually. Preparation of management reports on departmental activities, including but not limited to reports to the Governor's Office of Small, Minority and Women Affairs, General Accounting Division, Department of General Services, the State Board of Public Works and the USM central Office. Facilitate discussion of proposed purchases with administrative and academic officers and staff ensuring appropriate University participation. Promote the use of small and minority owned business enterprises. Develop new supply source where existing contractors are inadequate. Utilize strategic sourcing methods, consortium-level, centralized purchasing opportunities to select suppliers based on the best combination of cost, delivery, quality, and reliability as well as the receptivity of the supplier to submit to strict measurement and control. Oversee multiple complex projects for the University including request for proposals (RFP), request for quotes (RFQ), invitations to bid (ITB) and awards contracts. Cultivates long-term vendor relationships for procurement of key goods and services. Proactively drives the continual search for qualified vendors in all areas to ensure costs are appropriately aligned and that UB benefits from a competitive marketplace and employs latest technologies. Lead the University negotiating teams in negotiating prices, terms and conditions, and settlement for competitively negotiated contracts and for the resolution of complex change orders and claims. Oversees overall supplier risk governance through a variety of best practices, supplier management techniques and contractual terms. Provide final approval of requisitions, ensures that requisitions have the appropriate authorization and approves/prepares contracts and purchase documents. Approve purchase orders and contracts over signature authority of staff. Manage the Purchasing Card program and delegated procurement.
Required Qualifications Education: Baccalaureate degree in Business Administration, Procurement, Finance or related degree
Experience: Seven years progressively responsible in procurement and materials management, two years of which in a supervisory capacity. Proven familiarity working with an ERP/integrated technology, including data extraction and presentation of data in a format suitable for executive decision-making is required. Strong oral/written skills and the ability to perform with a high degree of diplomacy, integrity, confidentiality and professionalism are required.
Preferred Qualifications Education: Master's degree in Business, Accounting or Finance discipline. Certification by a national professional purchasing organization to include CPPO, C.P.M., CPSM or CPSD.
Experience: Knowledge of the State of Maryland Procurement Code and/or experience with University System of Maryland Procurement Policies and Procedures.
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UB and current employees) with login and password for MyUB: use the internal applicant link, log into My UB, then click the "View or Apply for Job Positions" link on the left. We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document and attach it in the resume location. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
Closing Date: November 19, 2021