Subcontract Administrator

  • Company: Princeton Plasma Physics Laboratory
  • Location: Princeton, New Jersey 08540 United States
  • Salary:
  • Date Posted: March 9, 2023
  • Closing Date: April 22, 2023


Overview The Princeton Plasma Physics Laboratory is looking for a Subcontract Administrator (Procurement Specialist II) to join the Procurement Department to support the laboratory's purchasing efforts. The Buyer (Procurement Specialist II) is responsible for cradle-to-grave administration of commercial and non-commercial risk acquisitions. Are you interested in joining the world's brightest talent in solving some of the world's grandest scientific challenges of the 21st century? Princeton Plasma Physics Laboratory (PPPL) is doing just that! Whether it be through science, engineering, technology or professional services, every team member has an opportunity to make their mark on our world. PPPL aims to attract and support people with a rich variety of backgrounds, interests, experiences, and cultural viewpoints. We are committed to equity, diversity, and inclusion and believe that each member of our team contributes to our scientific mission in their own unique way. Come join us! Responsibilities Promote a high degree of professionalism in purchasing activities. Minimize risks to PPPL and the Federal government, in an approved Contractor Purchasing System Review (CPSR) environment, while meeting Procurement objectives, safeguarding Laboratory policies, and maintaining effective relationships with Department of Energy (DOE), Princeton University, and various Laboratory stakeholders. Core Duties: The Procurement Specialist II is responsible for cradle-to-grave subcontract administration of commercial and non-commercial “low” risk acquisitions related to PPPL services and research. • Utilizes independent problem-solving techniques and skills, including managing procurement-requestor meetings to minimize procurement risk and promote value of the procurement process. • Supports acquisition pre-award support including: SOWs, Acquisition Strategy Support, Cost Estimates, Market Research, RFPs/RFQs, Source Selection, and other miscellaneous pre-award documentation. • Awards subcontracts and purchase orders and administers cost-type subcontracts. • Purchasing Card (P-Card) program. • Seeks quality goods/services at fair and reasonable prices to meet the Laboratory's needs. • Manages supplier relationships. • Negotiates and awards subcontracts and purchase orders. • Maintains excellent file documentation, standard format and record retention consistent with PPPL Procurement manual for all procurements. • Engages in post-award administration. The PS II participates in special projects as assigned by the Chief Procurement Officer and assumes the authority fully commensurate with assigned duties and responsibilities.


Qualifications Education and Experience: • Bachelor's Degree in Business Administration or Supply Chain Management. • Minimum of 2-4 years' experience as a Subcontracts Administrator (cradle to grave) in a Federal or State government purchasing/procurement environment. Knowledge, Skills and Abilities: • Knowledge of federally funded procurements, Federal Acquisition Regulation (FAR), Department of Energy Acquisition Regulations (DEAR), and Uniform Commercial Code is required. • Experience with Federal procurement process and file documentation to include market research, source selection and price analysis. • Experience in a Federal Contractor Purchasing System Review (CPSR) Environment. • Knowledge of computer-based procurement systems (Oracle); demonstrated skills using various software. • Strong proficiency with Microsoft Office and other office productivity tools. • Other strongly desired skills and traits include: Excellent verbal and written communications; attention to detail, results-oriented, self-motivated, independent decision-making and problem-solving, negotiation skills; and outstanding prioritization and multi-tasking skills. • High ethical standards representative of Princeton University's commitment to excellence are a must. Physical Requirements: • This position requires occasional reaching, stooping and lifting of office files, reports and records, typically weighing 5 pounds or less. Reasonable accommodations will be considered which would allow the employee to perform the essential functions of this job. Working Conditions: • Standard office, virtual environment. Princeton University is an Equal Opportunity/Affirmative Action Employer( and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS( Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract. Apply Here: PI207526596

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