Department: Financial Management About Our Job We are looking for someone to join our OFM team that has experience in the solicitation process. This position will help assist the internal departments with finding great contractors and vendors that help with our construction projects, services, and any goods that are needed. From office supplies, construction teams, to janitorial services, we need someone to help solicit all the needs of Sarasota County. Please read the following job description and apply today! Utilizes procurement knowledge to manage the procurement process including, but not limited to solicitation development, advertisement, evaluation, selection, negotiation, contract development and contract compliance for procurements using the appropriate selection method. Provides assistance to internal customers. Work is performed under the supervision of the Senior Procurement & Contracts Specialist.
Job Description: Acquisition Responsible for the preparation and review of solicitations, including, but not limited to, Requests for Proposals, Invitations to Negotiate, Invitation for Bids, Invitation for Quotes and other solicitation methods. Ensures compliance with all applicable procurement policies and procedures, including, but not limited to, procurement code, manual, local ordinance, and state statutes. Reviews, corrects and researches using Department's specifications to ensure competitive and non-restrictive requirements. Ensures basic requirements and industry standards/certifications are included, determines if licensing, insurance and bonding are required. Ensures solicitations are processed timely. Prepares solicitations for release. Conducts procurement planning sessions with Departments to ensure understanding of the solicitation process, develop a solicitation timeline and clarify roles and responsibilities. Facilitates public meetings, including but not limited to, pre-bid and pre-proposal conferences, site visits, bid openings and evaluation committee meetings. Reviews and researches protestors assertions, prepares draft of protest response and participates in meetings with protestor, OCA or BCC where a presentation may be required. Evaluates responsiveness and responsibility of bidders and proposers and makes award recommendations to Procurement Official or Designee. Provides procurement documents to Departments for inclusion in eBar/eCar. Contracts Drafts contracts, contract amendments, work assignments, extensions and terminations to ensure compliance with contract requirements. Reviews and approves eBar and eCar items to ensure compliance with stated policies and procedures. Participates in contract negotiations, as requested. Advises and assists Administrative Agents throughout contract dispute process, including, but not limited to drafting corrective actions forms and attending corrective action meetings and drafting termination letters as appropriate. Training and Education Participates in Procurement Partner meetings with Departments. May participate in formal training of Departments and vendors related to procurement processes, systems and contract management. Participates in the continuous improvement of systems, processes and procedures.
Minimum Qualifications: A Bachelor's Degree from an accredited college or university in Accounting, Finance, Public/Business Administration, or related field AND one year of experience in public and/or private sector procurement - OR - An Associate's Degree from an accredited college or university in related field AND three (3) years of experience in public or private sector procurement - OR - Progressively responsible professional experience which provides the requisite knowledge, skills and abilities for this job may be substituted on a year-for-year basis for the required degree.
Preferred Qualifications: Three (3) years public and/or private contract experience. CPPB or the ability to obtain CPPB within three (3) years.
Job Competencies: Knowledge of local, state and federal public procurement methodologies. Ability to think and communicate strategically and analytically, both orally and in writing. Ability to collect, organize and evaluate data to develop logical conclusions. Ability to lead and facilitate meetings.
About Everything Else Pay: $50,523.20 - $67,932.80 Salary to commensurate with experience
We believe in continuing education and will pay for both training and testing for professional certifications: Certified Professional Public Buyer (CPPB) Certified Public Procurement Officer (CPPO) NIGP-CPP (Certified Procurement Professional)
This Posting is currently Open Until Filled Benefits: Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! For more information about employee benefits, please click this link or visit SCGov.net for additional information. Utilize our award-winning wellness program including free gyms and classes at multiple Sarasota County Government locations. Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!) A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County - Many Voices, One Team. Diversity, equity and inclusion (DE&I) are the keys to serving, representing and understanding our community. We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different and are committed to creating a culture of understanding and respect where our employees realize that we are stronger together. Our vision is to have a diverse, equitable and inclusive workplace that attracts, develops, retains and engages a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service - internally and externally. Sarasota County Government promotes diversity and inclusion in its workforce and does not discriminate on the basis of race, color, gender identification or expression, genetic information, religion, national origin, marital status, age or disability. A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353. Government employers are drug-free and tobacco-free environments, EEO/AA/ADA employers, and they prohibit discrimination in all services, programs or activities. Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.
Name: Anne Fleming