This is professional work facilitating the development and monitoring of contracts, agreements, work assignments, exemptions, purchase requisitions, budgets and bid proposals also provides contract administration, financial support and administrative support for Environmental Utilities. Facilitate development of contracts/agreements/RFPs within the Business Center Collaborate with management to determine business needs. Collaborate with the team to develop yearly grant applications for related projects. Partner with Procurement to facilitate development of contracts, agreements, controls, and/or RFP's, reviews and supports the development of scopes, schedules, milestones, and vendor performance measures. Partner with Procurement to facilitate internal contracts, agreements, and/or RFP review, advertisement, BCC approval, awarding, supports the negotiation processes and development of controls. Monitor contract budgets, annual agreement budgets, exemption budgets and prepares reports and graphs for financial spending trends. Monitor the grant application process and tracks the results from "cradle to grave." Prepare and/or track contract values, change orders, contract amendments, invoices, milestones, vendor performance results, and contract renewal periods. Facilitate development and implementation of contract management procedures, annual agreements and exemption controls (SOPs). Facilitate bid, contract, agreement negotiations. Facilitate the Purchase Order (PO) process for the Business Unit. Business Operation Functions: Attend pre-bid meetings and bid openings. Participates in business/budget planning and tracks the annual operating budget with regards to contracts. Assist in continuous improvement of systems and processes. Prepare complex vendor performance reports. Build strong internal/external relationships, vendor and community partnerships. May be required to organize and conduct. internal learning and growth workshops. Administrative Functions: Liaison to Water and Sewer Advisory Board; develops and maintains existing filing system; supports department managers with daily activities, supports staff in developing and/or translating and deploying administrative process improvements and new policies and procedures, prepares and tracks agenda items, produces letters, reports, presentations; manage purchasing card expenditures, and spreadsheets. Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Minimum Qualifications: An Associate's Degree from an accredited college or university with three (3) years of job-related experience OR a Bachelor's Degree from an accredited college or university in job-related field; one-year job related experience preferred. Five (5) years professional related experience can be substituted for the degree at management discretion. Job Competencies: - Knowledge of budgeting process. - Ability to prioritize, organize workload. - Ability to collect and analyze financial data. - Knowledge and understanding of GovMax. - Knowledge of research techniques and methods of data collection. - Ability to interpret and apply moderately complex principles, policies, practices. - Ability to work with simple legal documents and grant applications.
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Name: Heather Deyrieux