Position Overview The Procurement Specialist performs and coordinates administrative, technical, and professional work related to ensuring the agency is supplied with the materials, equipment, and services required to function optimally, all while ensuring compliance with appropriate guidelines, polices and internal controls. This position is a Level III Contracting Officer (COCP), and therefore oversees the purchase of supplies, equipment, and furnishings. (Promotion potential to CL 27 without further competition) Duties and Responsibilities include, but are not limited to the following: - Procure supplies, equipment, services and furnishings from government and non-government sources. - Assess requests for goods and services, ensuring they are allowable under limitations, restrictions, and policies, as well as determining the availability of funds. Review accounting records of each functional allotment and reconcile accounts. - Adhere to the all procurement related policies and procedures including the Guide to Judiciary Policy, Judiciary Procurement Program Proceduresand local procurement policies and internal control procedures. Understand and apply AO audit guidelines. - Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices and prepare payment requests. - Prepare purchase orders and enter obligations into Judiciary Integrated Financial Management System (JIFMS). - Check deliveries and invoices against purchase orders. - Administer programs and processes related to inventory management. - Negotiate with vendors for best price over contracted services. Coordinate with selected vendors on supply and delivery. - Research and evaluate suppliers based on price, quality, selection, service, support availability, reliability, production, and distribution capabilities as well as their reputation and history. - Prepare specifications, solicitations, and requests for qualifications/proposals; research products and equipment; prepare product/equipment specifications. Obtain and review competitive bids, quotes, and proposals from vendors and contractors, discuss evaluations and review with requestors and subject matter experts. - Prepare spreadsheets and maintain databases to track certain expenditures. - Assist in writing and/or revising operating procedures for procurement management. - Serve as back up for other procurement staff members. - Travel within and outside the district as required for meetings, training and conferences. - Participate in other related projects within the Clerk's office or performing other administrative duties as required.
Qualifications (Must be met at the time of application): Required: - High School Diploma or equivalent. - Applicants must have a least three years of specialized experience. Specialized experience is progressively responsible purchasing experience that provided knowledge of the rules, regulations, practices and principles, of procurement; and involved the routine use of automated financial and accounting systems or other computer based systems and applications such as word processing, spreadsheets or databases. Preferred qualifications include: - Bachelor's degree in business or finance from an accredited four-year college of university - Certified Public Procurement Officer (CPPO) - Government purchasing experience. - Knowledge of the accounts, procedures, and applicable financial automated systems of the judiciary. - Excellent Customer Service Skills - Ability to maintain confidentiality. - Detail orientated with s strong organizational skills. The Court reserves the right to fill more than the advertised number of positions with this announcement, may modify the conditions of this job announcement, or may withdraw the announcement, any of which may occur without prior written or other notice.
To apply, please send resume, cover letter and list of references to email@example.com Referernce VA: 21-27 Procurement
Name: Jennifer Gromek