DescriptionThe City of Manassas welcomes applications for our Buyer opportunity! We are seeking a detail-oriented and customer service driven professional to assist with the procurement processes in support of our City functions and projects. If you are an experienced buyer who enjoys autonomy and developing strong relationships, this position may be for you! Consider joining the City of Manassas team. The Buyer is responsible for procuring equipment, supplies and materials, and routine goods/materials for the City in accordance with local, state and federal procurement rules and regulations, and providing administrative support to the department. Essential Job Functions Researches and develops bid specifications for purchasing of equipment, supplies and materials for the City; makes recommendations regarding product selection. Administers competitive bid process; prepares invitation for bids; obtains competitive quotes from appropriate suppliers and vendors; analyzes, evaluates and tabulates bids; makes recommendations or selects vendors. Administers contracts and agreements; ensures awarded vendor complies with bid specifications, such as pricing, delivery schedule, warranty, packaging, etc.; provides information to vendors regarding policies and procedures and interviews for placement on vendor list; prepares information and documentation, including legal requirements, state bid laws, and City policies and procedures. Monitors recurring contracts for equipment, supplies and materials; monitors current inventory stock; ensures specifications are up-to-date for stocked items; prepares orders for additional stock as needed. Receives and/or reviews various records and reports such as requisitions, specifications, Receipt of Bids, and purchasing card forms; prepares and/or processes a variety of documentation such as Invitation to Bid, Request for Proposal, addendums, bid tabulation sheet, contracts, and contract listing; prepares and maintains reports necessary to ensure proper internal control and to satisfy information needs. Aids City departments on purchasing related issues, such as balances, invoices, payments, policies and procedures; answers questions; gives advice/direction; resolves problems and provides training to other departments processing requisitions in the electronic purchasing and inventory system maintains contact with purchasing representatives from surrounding localities to provide and share information. Processes purchase requisitions; checks for funds, verifies account numbers and signatures; ensures dollar amounts follow established policy and procedures receives approved requisitions; assigns purchase order numbers; enters purchase order into computer database; returns purchase orders to requesting department; updates purchase orders in computer database as needed; closes purchase orders as needed. Receives invoices from vendors and submits to appropriate City department; receives and reviews all accounts payable vouchers submitted by departments. Creates and maintains a variety of manual and automated data files, including purchase requisitions, purchase orders, invoices, records etc. Maintains the Purchasing Card Program by issuing new cards, canceling cards, and resolving questions or problems pertaining to the purchasing card; reconciles and evaluates purchases made by departments. Performs related duties as assigned.
RequirementsHigh School diploma or GED, with some vocational training in Purchasing, Business or related field; supplemented by two (2) years of experience in procurement, inventory management, bid specification preparation or related field; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
Applications are accepted on our employment website. Position details and application is found at: https://www.governmentjobs.com/careers/manassas/jobs/3553224/buyer
Name: Mollie Blanchard
Phone: (703) 257-8420