Job

Buyer

  • Company: City of New Braunfels
  • Location: New Braunfels, Texas 78130 USA
  • Salary: $56,771 to $79,478
  • Date Posted: November 18, 2022
  • Closing Date: December 18, 2022

Description

Job Summary This is a senior-level position. Under general supervision of the Purchasing Manager, provides support in the procurement of materials, services and equipment for City departments and operations; establishes routine and complex contracts and purchase agreements with vendors; and performs a variety of technical tasks related to assigned area of responsibility. Primary Duties and Responsibilities The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. The majority of assignments (more than 50 percent) are at the advanced level. These responsibilities may include assistance with long-term planning, recommending policy and procedural changes for a particular functional area, and lead responsibility for a group of lower-level purchasing staff or clerical staff in the planning and completion of their assignments. The Senior Buyer may be assigned purchases or contracts for commodities and services which involve the integration of many diverse elements, are of high cost, or which entail construction projects, service agreements, repair projects, or interagency agreements. The Senior Buyer is the highest technical specialist for inter-agency agreements, contract development, consortium/joint projects, public works, repair projects and information technology projects. Work with city departments to determine appropriate procurement methods, including cooperative purchasing opportunities, for a diverse variety of goods and services. Provide information and guidance as needed to address procurement questions, identify potential purchasing/contract issues, and the interpretation of state and Federal rules, regulations, policies and procedures. Provide guidance and support to vendors, City staff, City management, the mayor and City Council regarding city, state, and Federal rules, regulations, policies and procedures. Implements strategic sourcing practices to enhance efficiency and effectiveness Develop and provide training to individuals and/or groups as needed for topics such as purchasing laws, policies and procedures, and applications related to procurement. Review and approve purchase requests/orders to ensure accuracy and compliance with all established policies and procedures e.g. HUB-vendor outreach. Resolve issues with vendors as needed. Manage the solicitation process to ensure timely procurement in accordance with City purchasing policies and all other applicable federal, state and local laws, policies and procedures. Purchasing is primary point-of-contact to all parties during solicitation process.

Solicitation process includes, but is not limited to, the following: establish solicitation schedules, conduct public pre-bid/proposal conferences, analyze responses to determine conformance to the solicitation requirements, assess respondents based on factors such as financial stability and previous contract performance, facilitate evaluation meetings, perform negotiations, project planning, review and approval of licensing agreements, development of original language for technical and /or complex specifications with minimal input from requestors, coordinate recommendations with departments and City Council, and facilitate debrief discussions with respondents.

Contract support includes, but is not limited to, the following: document preparation, negotiation, coordination; coordinates the review and oversight of agreements and contract amendments and renewals with the Contract Administrator. Prepare and issue informal and formal, written and electronic, correspondence such as award letters, contract renewal notifications, notices for corrective action, and communications to city management and the mayor and City Council. Advanced conflict resolution skills to facilitate understanding and compromise between providers and end users. Maintain and update purchasing data and information in the financial software system; compile information and prepare reports. Initiate and review reports and makes recommendations for contracting opportunities; examine budget estimates as they pertain to contract award expenditures. Coordinate online auction of City assets and manage transfer of ownership from City. Assist in the implementation of purchasing goals and objectives. Perform other duties as assigned or required e.g. end of Fiscal Year support, cooperative contract reporting, financial audit support, provision of information for Open Records Requests.

Requirements

Education, Experience, Licenses and Certifications Bachelor’s Degree in Purchasing, Business Administration, Public Administration or other related field; and three (4) year’s purchasing experience, preferably in the public sector; OR an equivalent combination of education and experience. Certification (National Institute of Governmental Purchasing (NIGP) or National Association of Purchasing Management (NAPM) is required or must be obtained within first year of service with the city.

Required Licenses or Certifications: Professional Public Buyer (CPPB) NIGP – CPP Association for Supply Chain Management – CSCP or equivalent Must possess a valid Texas Driver’s License.

Knowledge, Skills and Other Requirements

· Thorough working knowledge required of municipal purchasing functions and laws, including methods and techniques of receiving, records management and disposing of surpluses.

· Comprehensive knowledge of contract development procedures and practices.

· Thorough knowledge of basic accounting principles as related to purchasing.

· Ability to: administer all aspects of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process.

· Ability to: lead or review the work of others; facilitate solicitation and project meetings, evaluations, and pre-solicitation meetings; act promptly to resolve actual or potential problems when required; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors, staff, and members of the general public.

· Independent problem solving, for major purchasing functions campuswide, e.g., all contract development.

· Methods and techniques of negotiating with vendors and suppliers.

· Methods and techniques of evaluating commodities and advanced services.

· Perform product research.

· Analyze problems and identify alternative solutions.

· Analyze spend data for trends; and, depending on assignment, plan and lead the work of others.

Required Skill in:

· Reading, interpreting, understanding and applying purchasing standards and procedures, applicable Federal rules and regulations, and City policies and procedures.

· Effectively communicate both orally and in writing

· Prioritize and organize various assignments under tight deadlines in order to produce efficient results.

· Establishing and maintaining cooperative working relationships with co-workers, suppliers and representatives from other governmental agencies.

· Operating a personal computer utilizing a variety of business software.

Physical Demands / Work Environment:

· Work is performed in a standard office environment.

· May be required to work immediately before, during or after an emergency or disaster.

· NOTE: This position is designated safety and/or security sensitive.

Application Process

Please apply through www.newbraunfels.gov/jobs

Contact Info


Name: Cailin Cronin
Phone: 830-221-4391
Email: ccronin@newbraunfels.gov
Closing Date: December 18, 2022
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