DescriptionThe Director of Purchasing and Contracts reports to directly to the VP of Finance and Administration and serves as an Authorized Purchasing Authority (APO) for NWACC and the State of Arkansas. The Director will develop, implement, and execute contracts, including professional services, construction & property improvement, multi-year, multi-party contracts and others as needed; develop various methods of bidding such as Request for Proposals (RFP), Request for Quote’s (RFQ), Invitation for Bid (IFB); represent NWACC at state and federal conferences and instructional sessions; and cultivate relationships with a variety of institution stakeholders to ensure purchasing/procurement needs are met. Implement and administer the institution procurement policy to comply with state procurement and contracting requirements. Supervise and direct the work of Purchasing Specialist and the Contract Specialist positions. Review, revise, and implement procurement procedures that best represents modern terminology, etc. Review and execute all contracts periodically and as needed. Monitor contract status, expirations and keep stakeholders informed of their status. Recruit and secure vendor relationships that best serve the interests of the institution. Resolve issues with vendors, contractors, and suppliers. Develop and communicate a procurement and contracting business plan; establish, communicate and implement long-term goals for the department in order to promote effectiveness and efficiency. Plan the purchasing department’s annual strategic needs and budget and administers the day-to-day financial activities. Maintain understanding of institutional direction and mission within department and align department’s strategic priorities with institution strategic goals and objectives. Oversee the electronic purchasing requisition/purchase order process. This requires daily monitoring of the process and collaboration with NWACC stakeholders. Develop and implement procurement-related training to college employees, including procurement card training, electronic requisitions and purchase orders, procurement 101, Workday purchasing, and other training. Serve as the Purchasing Card Administrator between the State-approved bank and NWACC. Manage the print fleet. Pull monthly reports reflecting usage in order to implement internal chargebacks. Coordinates the filing procedure and file Technical & General Services and Professional Consultants Services Contracts with the Office of State Procurement. Coordinate and submit applicable purchases to the Arkansas Legislative Committee for approval. Consult with vendors for new products and solutions. Host vendors and outside stakeholders and receive sales presentations, proposals, etc. with focus on establishing an image of equality and opportunity to all of those that exhibit interests in building business relationship(s) with the institution. Serve as liaison with internal department heads to determine purchasing solutions. Maintain compliance with the Office of State Purchasing and the Department of Transformation and Shared Services. Attend bi-annual meetings of the State of Arkansas Authorized Purchasing Officers. Develops and maintains Workday Purchasing business processes, job aids, system updates and testing. Plan and coordinate bidding procedures and sealed openings. Evaluate and approve conditions for issuing and awarding bids. Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. Perform any other related duties as required or assigned.
RequirementsRequired Qualifications Bachelors degree in business management or equivalent. Minimum 5 years of relevant experience. Preferred Qualifications State of Arkansas purchasing experience Workday experience
Name: Karen Walls