Purchasing Support

  • Company: Texas State Library and Archives Commission
  • Location: Austin, Texas 78701 US
  • Salary: $2,500 to $2,950
  • Date Posted: April 19, 2022
  • Closing Date: June 15, 2022


JOB SUMMARY Performs complex (journey-level) administrative support work in the Purchasing Department. Work involves providing internal administrative support including working on quote requests for non-IT related spot purchases (under $10,000), following up on processed purchase orders for goods, and processing required paperwork in coordination with the purchasing team; and overseeing the maintenance of the purchasing team inbox. All work must follow state guidelines, rules, policies, and laws. Administrative Assistant works with Purchasing Team to ensure internal and external deadlines are met and goods and services are procured in the most timely, efficient, and effective manner. May provide guidance to others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS Provide support to staff with purchasing related tasks, such as supply orders, training registrations, and CAPPS troubleshooting Requests quotes from appropriate sources for non-IT related commodities or services up to $10,000 Runs queries and reports on a scheduled basis; Tracks order status and conducts appropriate follow-up with vendors Maintains necessary records to comply with state and federal audit regulations Compiles and submits required internal purchasing-related reports as assigned Attends work regularly in accordance with agency leave and attendance policies Complies with all applicable agency policies and procedures including safety and standards of conduct Perform other duties as assigned


MINIMUM QUALIFICATIONS Graduation High School or equivalent certification Experience procuring goods or services Two years of public contact experience Experience with an online e-procurement system Must complete Basic Texas Purchaser course within the first six months of employment Skill in using Microsoft software: Word, Excel, and Outlook Knowledge of laws governing purchasing operations Ability to establish and maintain effective work relationships with co-workers and work-related contacts Ability to effectively communicate orally and in writing Ability to work as part of a team Ability to maintain an electronic system for accurate record keeping Ability to locate and utilize print and electronic sources for procurements Ability to interpret, explain, and comply with purchasing rules, regulations, policies, and procedures Ability to be flexible, demonstrated integrity, and strong work ethic PREFERRED QUALIFICATIONS Experience with procurement procedures in a Texas state agency Experience in using Centralized Accounting and Payroll/Personnel System (CAPPS), PeopleSoft, or Oracle-based software for procurement tool Experience with Adobe PDF documents and skill using Adobe DC Pro or Adobe Sign software Experience in using Microsoft Teams, Zoom, or other virtual meeting software Experience in providing support to non-purchasing staff and/or vendors about purchasing

Application Process

Interested Applicants must apply through this link:

Contact Info

Name: Human Resources
Phone: 512-463-5474
Closing Date: June 15, 2022