Procurement Manager

  • Company: Department of Finance/Bureau of Procurement
  • Location: Baltimore, Maryland 21202
  • Salary: $86,518 to $138,364
  • Date Posted: July 11, 2022
  • Closing Date: October 11, 2022


A Procurement Manager plans, organizes, and directs a group of procurement professionals engaged in purchasing and procurement business processes that entails contracting for commodities and services and reviewing Procurement Specialist work. The Procurement Manager serves in a management and leadership role in the Bureau of Procurement. This position plays a key role in contributing in the development and achievements relating to Bureau of Procurement Strategic Planning and other projects as assigned, i.e. COOP (Continuity of Operations Planning). Work of this class involves supervising professional and paraprofessional personnel in addition to being responsible for approval paths of work product in accordance with established thresholds. Employees receive supervision from the Deputy City Purchasing Agent and City Purchasing Agent. Work is performed in an office setting where there is no exposure to envi­ron­men­tal hazards. Work requires minimal physical exertion. In the Bureau of Procurement of the Department of Finance, the Procurement Manager is responsible for the overall operations of the functions assigned to the procurement team. Determines the business need and identifies appropriate procurement methods in the best interest of the City in line with the ABA Model of Procurement and City procurement regulations. Collaborates with city agencies to address and evaluate needs relating to a host of commodities and services to assure continuity of services for each approved purchase through contract administration, contract award, contract performance, in addition to contract close out. Aids is disaster preparedness and in supporting the logistics of disaster recovery efforts for emergency events such as severe storms, floods, fires, epidemics, and power outages. Reviews and provide feedback on policy and regulations. Serves as a chair or procurement leader of special projects. Responsible for ethical and knowledgeable implementation of all business processes and provides transparency and high ethical standards in day to day operations. Serves as a lead procurement professional on individual training plans, professional growth and mentoring of lower level procurement professionals. Recommends the hiring, firing, and promoting of professional and administrative staff. Monitors and sets deadlines for required assignments associated with procurement specialist, such as but not limited to project management of informal and formal solicitations, recommendations for contract award, set up of master blanket purchase orders and releases. Creates and maintains monthly reporting for procurement statistical data. Reviews bid solicitation to maximize competition and assures that the bid document is not inadvertently restrictive in nature. Assists and gives work direction on high performance standards in assuring the appropriate commodity code is selected when sending vendor notifications for an Invitation for Bid (IFB) in addition to Request for Information (RFI), Request for Quotes (RFQ) and Request for Proposals (RFP). Serves as liaison in representing prepared recommendations for City Purchasing Agent approvals and Board of Estimates actions. Interviews vendors to obtain information concerning product, price, ability of vendor to produce product or service, and delivery date. Analyzes market and delivery conditions to determine present and future materials' availability and prepares market analysis report; recommends purchasing strategies to the City Purchasing Agent. Investigates and resolves complex contract and specification disputes between contractors or vendors and affected City agencies. Manages the tracking of multi-year City contracts for renewal and re-competition including the execution of legal agreements and other required city forms that are associated with procurements. Assigns, approves and processes procurements in the city's electronic procurement system. Oversees the maintenance of records pertaining to vendors, commodities and services purchased, purchase costs, delivery and vendor performance. Writes, reviews and approves correspondence. Performs related work as required.


REQUIRED KNOWLEDGES, SKILLS AND ABILITIES: Knowledge of the theories, principles and practices of public procurement. Knowledge of procurement laws, regulations and policies. Knowledge of English usage, grammar and writing techniques. Skill in negotiating commodity and service specifications and contracts. Skill in writing specialized and complex commodity and service specifications and contracts. Skill in resolving commodity and service specification and contract disputes. Ability to plan, organize and direct the work of others. Ability to analyze complex and highly technical equipment, service and supply requests. Ability to locate sources of supply and to obtain competitive bids. Ability to effectively present complex ideas orally and in writing and to review and to correct the writing of others. Ability to establish and maintain effective working relationships with vendors and contractors, City agency personnel, associates and the general public. Ability to prepare technical contracting and purchasing documents and managerial reports. MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: Requirements – Bachelor's degree from an accredited college or university, 7 years of procurement experience to include 3 years of supervisory experience. Equivalencies – Master's degree from an accredited college or university; 5 years of procurement experience to include 3 years of supervisory experience. OR Juris Doctor from an accredited school of law; 3 years of procurement experience; 3 years of supervisory experience. LICENSES, REGISTRATIONS AND CERTIFICATES: Employees in this classification must take and pass the Universal Public Purchasing Certification Council (UPPCC) test for certification as a Certified Public Procurement Officer (CPPO) within four years of hiring; failure to pass the test for certification is grounds for dismissal. NOTES: Employees in this classification must maintain certification as a Certified Public Procurement Officer as a condition of employment; failure to maintain certification is grounds for dismissal. Those eligible who are under final consideration for appointment will be required to authorize the release of criminal conviction information and submit a Baltimore City Financial Disclosure Packet.

Application Process

Contact Info

Name: Dept. Of Human Resources
Phone: 410-396-3860
Closing Date: October 11, 2022